Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistant locations:
Irving, TXtime type:
Full time posted on:
Posted Todayjob requisition :
JR110443

We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a
** Top Workplace,
** we're looking for top talent to fuel our
** mission: to protect, repair, and improve our customers’ greatest asset – their home.
** Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and
** company ownership equity.
** Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.

Join us and lay the foundation for your success.
** Apply today!
** The Commercial Administrative Assistant plays a pivotal role in providing support to the Commercial team in aspects of managing and processing documentation for each project to ensure all information is present, completed in a timely manner, and within compliance. This role will track pending documentation as necessary and provide a clear outline to the team of what is required for each job to execute successfully.
** Duties and Responsibilities
**** Project Coordination:
*** Collaborate with Project Managers, Project Engineers, and Business Development Reps to support areas around contracts, pre-qualification of documents, and proper execution.
* Assist PMs and PEs with document management; includes contracts, purchase orders, project schedules, permits, engineering, project submittals, etc.
* Support in the creation and standardization of SOPs based on current business needs.
* Utilize CRM to review leads for our sales team and manage lead workflow through review, scheduling, and installation.  Client communication before, throughout, and after completion of projects required.
* Facilitate the change order process through collaboration with Project Manager and partnership with finance.
* Collaboration with finance to provide monthly support on compensation review of commissions and projects.
* Collect all documents for Branch crews and Subcontractor compliance including CPR (Certified Payroll Report), Insurance, Project documents, Invoicing, and correspondence such as emails. letters, etc.
* Performs other duties as assigned.
** Other Administrative Responsibilities:
*** Write and distribute email, correspondence memos, letters, faxes and forms.
* Assist in the preparation of regularly scheduled reports.
* Develop and maintain a filing system.
* Research new deals and events pertaining to the local commercial industry where Groundworks may be a fit.
* Maintain contact lists.
** Qualifications
* ** 1-2 years of administrative support experience, preferably in engineering or construction, working with commercial contractors.
* Requires excellent communication and interpersonal skills, including verbal and written communication.
* Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook, Adobe (pdf editing).
* Knowledge of office management systems and procedures.
* Experience using Builder Prime is preferred but not required.
* Excellent time management skills and the ability to prioritize work.
* High attention to detail and problem-solving skills.
* Dedication to providing excellent customer service.
** Working Conditions
*** The Commercial Administrative Assistant will work in an office environment and will sit at a local branch.
* This role will require standing, walking, moving, carrying, bending, reaching, handling, pushing and pulling, driving and lifting.
* Seeing with the ability to read reports, data, statistics and information on computer screens are required.
* Full-time
** What we Provide:
*** Competitive Pay
* Employee Company Ownership Opportunities
* Industry Leading Training Programs
* Leadership Development and Career Growth Tracks
* Comprehensive and Affordable Benefits Package
* Top Workplace with Award Winning Culture[](blob:(Use the "Apply for this Job" box below).)0:00 / 1:17

We take pride in our exceptional growth—because it means that we’ve  built our company and solutions on a rock-solid foundation. Every day, every employee has the opportunity to play an impactful role in changing an industry, setting a new standard, and delivering solutions that our customers love.

True to our values, we've done the right things from the beginning, setting the stage for an even brighter future.

Join us as we charge ahead!
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