Executive Assistant

Overview

This position will provide advanced administrative support to the Executive Director while serving as a liaison to executives, elected officials, city management, Arts and Culture Board members, the general public and media. Duties include managing the Executive Director’s calendar; coordinating internal and external meetings, complex events and conference calls; preparing correspondence, presentations, reports, informational packets and other documents; reviewing incoming reports and correspondence to determine appropriate course of action;

and maintaining databases, electronic files and financial records. Duties also include assisting with developing, administering, monitoring and coordinating the annual department budget.

• Associate degree, or equivalent, and a minimum of three years increasingly responsible secretarial or administrative assistant experience or equivalent transferrable skills required.
• Must have excellent customer service, written and oral communication skills, advanced knowledge of MS Office products and a high level of computer proficiency.

Hours are 8 a.m. to 5 p.m. with some evening and weekend work required.

PAY GRADE GG20 / FULL PAY RANGE $29.47 - $41.52 PER HOUR

A résumé must be submitted with the application.

The full job description for this position and all other City of Irving job classifications are available online.  to access the list of job titles.

Since opening its doors, the Arts Center has been a lively hub of community celebration. Irving Arts Center alone hosts approximately 1,400 events annually, including 200+ performances and 25+ exhibitions, welcoming more than 100,000 visitors.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community.

The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.