Event Planner

Summary

• Manage the operational delivery of virtual meetings from start to finish including; registration set-up and management, coordination with internal stakeholders on delivery specifications, and day-of execution.
• Responsible for all aspects of in-person logistical conference planning, including, but not limited to, meeting space, catering, A/V, special event activities, vendor management, on-site execution and financial closeout.
• Train program partners on conference technology, conferences processes and resources (registration and delivery technologies, registration protocols and online resources).
• Identify and create new ways to engage with our audiences virtually using feedback on previous conferences/meetings to continue to enhance the customer experience.
• Seek and determine new operational efficiencies to drive further scale across a large volume of virtual and in-person meetings.
• Perform special projects to further meeting/conference product and workflow.

• Bachelor's degree preferred
• Minimum 2+ years relevant event experience
• Results-oriented drive and a solid work ethic
• Solid computer and analytical skills: proficiency Microsoft Office Suite (particularly Outlook, Word and Excel) and virtual conference delivery platforms (Webex and Zoom) preferred
• Proven experience working and communicating with senior executives
• Project management experience on detailed programs with multiple variables and dependencies
• 30% Domestic Travel Required
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with vendor partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Motivated team player with desire to learn and grow
• Excellent written/oral communication and presentations skills
• Effective problem solving, time management and organization skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Ability to work well in ambiguous situations with little information or direction across multiple region

• Candidates must be local to the Irving, TX office. This is a hybrid role, with an estimated in-office requirement once per week.
• Minimum 2+ years of event experience.
• 30% travel will be required for this role. Travel dates are TBD; currently estimating to travel twice in June (likely June 3-4 and June 17-18) , and 2-3 times in the fall (dates unknown).
• Resumes must be clean and free of typos and inconsistencies.