Event Planner

Job Description

Are you a highly organized and creative Event Planner located near Irving, TX? Do you have excellent time management and prioritization skills?

Apply today to join a team where your growth, well-being, and success are our top priority!

• $27.50 per hour pay rate
• Full Time
• Contract
• Hybrid in Irving, TX
• 30% travel will be required for this role. Travel dates are TBD; currently estimating to travel twice in June (likely June 3‑4 and June 17‑18), and 2‑3 times in the fall (dates unknown).

• Health, Dental, Vision insurance offered
• 401k options
• Work with a great team!

• Bachelor's degree preferred
• Minimum 2+ years relevant event experience
• Results‑oriented drive and a solid work ethic
• Solid computer and analytical skills: proficiency in Microsoft Office Suite (particularly Outlook, Word and Excel) and virtual conference delivery platforms (Webex and Zoom) preferred
• Proven experience working and communicating with senior executives
• Project management experience on detailed programs with multiple variables and dependencies
• 30% Domestic Travel Required
• Strong interpersonal and relationship building skills especially with senior level professionals, cross‑functionally and with vendor partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Motivated team player with desire to learn and grow
• Excellent written/oral communication and presentation skills
• Effective problem solving, time management and organization skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Ability to work well in ambiguous situations with little information or direction across multiple region

• Manage the operational delivery of virtual meetings from start to finish including; registration set‑up and management, coordination with internal stakeholders on delivery specifications, and day‑of execution.
• Responsible for all aspects of in‑person logistical conference planning, including, but not limited to, meeting space, catering, A/V, special event activities, vendor management, on‑site execution and financial closeout.
• Train program partners on conference technology, conferences processes and resources (registration and delivery technologies, registration protocols and online resources).
• Identify and create new ways to engage with our audiences virtually using feedback on previous conferences/meetings to continue to enhance the customer experience.
• Seek and determine new operational efficiencies to drive further scale across a large volume of virtual and in‑person meetings.
• Perform special projects to further meeting/conference product and workflow.