Executive Assistant

9063004 Executive Assistant, Irving, TX 3 Months Contract

Sigma Inc is currently looking for an Executive Assistant to work onsite at a major healthcare organization in Irving, TX

Shift
:
Monday-Friday 8 hour

• The Executive Assistant II is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below.
• The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive.
• The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

• Meets expectations of the applicable client
  
  Competencies:
  
  Leader of Self, Leader of Others, or Leader of Leaders.
• Maintain executive's calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts.
• Prioritizes own time according to workload demands.
• Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions;

• High school diploma
• Some college preferred or equivalent background gained through experience and training
• Excellent organizational, interpersonal, and executive assistant skills
• Experience 3 years of experience in office and calendar management is required;
• Certified Administrative Professional (CAP) certification preferred;
  Professional Administrative Certification of Excellence (PACE) is preferred.
• Fluency in oral and written English
• Bilingual in Spanish is preferred.
• Proficient in all Microsoft Office products; i.e., Word, Excel, Power Point