Executive Assistant II

We’re seeking an experienced and highly organized Executive Assistant II to provide professional, proactive support to senior leadership in a dynamic and fast-paced environment. This role is ideal for someone who thrives on multitasking, values precision, and takes pride in keeping operations running smoothly. As an Executive Assistant, you will act as a trusted partner to executives, manage complex schedules, facilitate communication, and ensure the seamless execution of key initiatives.

This is a full‑time, on‑site role offering the opportunity to work closely with decision‑makers and make a meaningful impact every day.

• Provide high-level administrative and executive support to assigned leaders, maintaining confidentiality and professionalism at all times.
• Manage complex calendars — schedule, prioritize, and coordinate meetings, appointments, and events, using sound judgment to resolve scheduling conflicts.
• Plan, organize, and participate in administrative and board‑level meetings, including arranging meeting logistics, preparing agendas, recording minutes, and ensuring timely follow‑up on action items.
• Act as a liaison between executives and key internal and external stakeholders, including staff, board members, and partners.
• Prepare correspondence, reports, and presentations with attention to detail and accuracy.
• Exercise independent judgment in handling sensitive information and administrative matters that require discretion.
• Prioritize and manage multiple projects simultaneously, ensuring deadlines are met efficiently and effectively.
• Support event coordination, travel arrangements, and other executive‑level administrative needs as required.

• Minimum of 3 years of experience in executive, administrative, or office management support roles.
• Proven ability to manage executive calendars and coordinate multiple priorities.
• High school diploma or equivalent required (proof of education must be provided).
• Exceptional written and verbal communication skills.
• Strong organizational skills and a high level of attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.

• Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred.
• Experience supporting senior executives or working in a healthcare or corporate environment is an asset.
• Ability to work both independently and collaboratively as part of a team.
• Professional demeanor with a proactive and solution‑oriented mindset.

Schedule: Monday through Friday, 8‑hour shifts