Administrative Assistant

The Intersect Group is seeking an Administrative Assistant to support VP-level executives within our client’s Marketing division. This role is critical in driving executive efficiency, managing complex schedules, and serving as a trusted liaison across internal and external stakeholders.

Key Responsibilities:

• Proactively manage executive calendars, priorities, and scheduling conflicts
• Coordinate in-person, hybrid, and virtual meetings (Teams/Zoom)
• Manage travel arrangements and expense reporting (Concur preferred)
• Prepare/edit presentations, agendas, meeting notes, and executive materials
• Support meeting facilitation, follow-ups, and action tracking
• Enhance operational efficiency through improved processes and workflows
• Assist with employee engagement initiatives and onboarding coordination
• Serve as a trusted point of contact and handle confidential matters with discretion
• Provide project-based and special project support

Qualifications:

• 5 years of corporate administrative support/EA experience
• Experience supporting Marketing teams preferred
• Strong organizational and project management skills
• High proficiency in Office 365;
  Workday & Concur preferred
• Experience managing complex calendars and travel across time zones
• Excellent written/verbal communication and executive presence