Executive Administrative Assistant

Career Area: Business Services

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live.

Together, we are building a better world, so we can all enjoy living in it.

We are seeking a dynamic Executive Assistant to provide high-level support to three HR Vice Presidents, ensuring smooth global operations and executive coordination. This role demands a proactive, detail-oriented professional with exceptional emotional intelligence, adaptability, and collaboration skills.

You’ll work closely with leaders driving critical initiatives: the Segment HR VP for Digital, Technology & Distribution (DT&D), whose segment oversees the Cat Dealer Network, global aftermarket parts distribution, and digital solutions; the VP of Total Rewards
, responsible for global compensation and benefits; and the VP of Learning & Development
, leading leadership development and enterprise training programs. In this highly visible role, you’ll have a direct impact on strategic HR priorities and gain exposure to senior leadership across the organization.

• Assisting the Vice President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
• Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees.
• Maintain strict confidentiality of all highly sensitive, personal, and financial information.
• Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem-solving.

• Accuracy & Attention to Detail: Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods.
• Collaboration: Experienced in fostering teamwork and aligning diverse groups toward shared goals.
• Effective Communication: Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity.
• Flexibility & Adaptability: Comfortable with change; quickly adjusts to shifting priorities and new processes.
• Managing Multiple Priorities: Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines.
• Problem Solving: Adept at identifying issues, analyzing alternatives, and implementing effective solutions.
• Calendaring: Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks.
• Office Administration: Experienced in coordinating meetings, travel, and office logistics efficiently.

• Bachelor’s degree or equivalent
• Proven experience supporting senior executives in a global organization.
• Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Exceptional communication skills and ability to maintain confidentiality.
• Proficiency in travel coordination and expense management systems (e.g., Concur).
• Proficient with Microsoft Office 365 and comfort with enterprise systems (Workday, Viva Engage).
• High emotional intelligence and adaptability in fast-paced environments.
• Demonstrated ability to streamline processes and improve operational efficiency.

• The primary location for this position is Irving, TX
• This role requires up to 5 days/week onsite
• International and Domestic travel:
  None
• Relocation is not available
• Sponsorship is not available

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better…