Executive Assistant to Senior Vice President; Electrification + Energy Solutions

Position: Executive Assistant to Senior Vice President (Electrification + Energy Solutions)

Executive Assistant to Senior Vice President (Electrification + Energy Solutions)

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Your Work Shapes the World

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.

We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities.

Career Area

Business Services

About Caterpillar’s Electrification + Energy Solutions Division

The division is focused on delivering advanced electrified power train, zero‑emissions products and technologies, and the associated solutions and services.

We are looking for top talent to build and scale the next generation of technologies, products and services to help our customers build a better, more sustainable world.

Executive Assistant Responsibilities

• Assist the Senior Vice President and other executive leaders by managing day‑to‑day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitate domestic and international travel arrangements; assist in payments, expense processing, and charge‑card reconciliation.
• Oversee and manage office procedures, including organizational documents, records, reports, and data entry.
• Support global communications by maintaining a master calendar including all holidays, special events, organizational meetings, and gatherings involving office employees.
• Maintain strict confidentiality of all highly sensitive, personal, and financial information.
• Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem‑solving.

What You Have

• Accuracy & Attention to Detail:
  Proven ability to process large volumes of information with precision.
• Collaboration:
  
  Experienced in fostering teamwork and aligning diverse groups toward shared goals.
• Effective Communication:
  Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity.
• Flexibility & Adaptability:
  Comfortable with change; quickly adjusts to shifting priorities and new processes.
• Managing Multiple Priorities:
  Skilled at balancing concurrent projects and re‑prioritizing as needed to meet deadlines.
• Problem Solving:
  Adept at identifying issues, analyzing alternatives, and implementing effective solutions.
• Calendaring:
  Advanced proficiency in scheduling tools; manages complex calendars and multi‑level tasks.
• Office Administration:
  Experienced in coordinating meetings, travel, and office logistics efficiently.

Top Candidates Will Also Have

• Bachelor’s degree or equivalent.
• Proven experience supporting senior executives in a global organization.
• Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Exceptional communication skills and ability to maintain confidentiality.
• Proficiency in travel coordination and expense management systems (e.g., Concur).
• Proficiency with Microsoft Office 365 and comfort with enterprise systems (Workday, Viva Engage).
• High emotional intelligence and adaptability in fast‑paced environments.
• Demonstrated ability to streamline processes and improve operational efficiency.

Additional Info

• Primary location:
  Irving, TX.
• Role requires up to 5 days/week onsite.
• International and domestic travel:
  None.
• Relocation:
  Not available.
• Sponsorship:
  Not available.

What You Will Get

• Our goal at Caterpillar is for you to have a rewarding career.
• Competitive salary ($71,040.00 – $) and potential annual bonus.
• Total rewards package includes benefits on day one (medical, dental, vision, RX, and 401(k)).
• Paid vacation days and paid holidays.
• Equal opportunity employer:
  All qualified individuals—including minorities, females, veterans, and individuals with disabilities—are encouraged to apply.

Benefits

• Medical, dental, and vision benefits.
• Paid time off plan (vacation, holidays, volunteer).
• 401(k) savings plans.
• Health Savings Account (HSA).
• Flexible Spending Accounts (FSA).
• Health Lifestyle Programs.
• Employee Assistance Program.
• Voluntary Benefits and Employee…