Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will join a small, collaborative AP team of three and report directly to the Assistant Controller. This role processes 50-60 invoices daily in a paper-heavy environment that requires strong auditing skills, accuracy, and consistent follow-up. The ideal candidate is detail-oriented, organized, and comfortable working in a conservative business setting (no jeans; business attire required).

This role is onsite based in Irving, Texas in a brand-new facility, while working closely with an established AP team located in California and collaborating with them daily.

Schedule:

Monday-Friday, 8am to 5pm
-full-time onsite

Key Responsibilities

• Process trade payables, overhead invoices, expense reports, and credit card statements for the entire company
• Work closely with internal departments and external trade partners to ensure timely, accurate payments
• Manage trade and related payables, including scheduling and processing invoices
• Review and route incoming invoices for proper purchase order matching
• Audit employee expense and travel reports for accuracy, documentation, and policy compliance
• Audit invoices and documents for mathematical accuracy, coding, authorization, and completeness
• Code and voucher invoices once proper approvals and backup are obtained
• Collaborate with purchasing, accounting, and management to resolve discrepancies
• Maintain AP records, reconcile information, and prepare adjusting entries
• Communicate with vendors regarding past-due invoices, credits, or discrepancies
• Maintain vendor files and perform regular accuracy audits
• File paid invoices weekly and maintain organized AP documentation
• Handle escalated vendor issues professionally
• Perform accurately under deadlines with limited supervision
• Prioritize multiple tasks, especially during month-end and year-end
• Identify opportunities for process improvement
• Perform general clerical duties (data entry, collating, photocopying, filing)
• Support special projects as assigned

Qualifications

• 3-5 years of Accounts Payable experience
• Bachelor's degree required
• Strong understanding of general accounting practices and principles
• High-volume data entry experience
• Strong organizational skills with the ability to multitask and prioritize
• Ability to work in a fast-paced, deadline-driven environment
• Proficiency in MS Office (Excel, Word) and ability to learn new software
• High attention to detail and accuracy
• Professional communication skills and strong vendor relations experience

Compensation & Benefits

Salary: $58,000-$70,000

Benefits:

• 401(k) with company match
• Health, dental, and vision insurance
• Flexible spending account

Dress Code:
Business attire

KPG
123