Site Administrator

We are looking for an organised and detail-focused Administrator to support our Engineering client in Irvine. The contract will be for 3 months initially, with potential for extension.

• Accurate and up-to-date maintenance of the Purchase Order (PO) register and associated task codes.
• Timely and accurate raising, receipting and confirmation of material and subcontract purchase orders.
• Early Warning Reports (EWRs) raised and issued in line with project and commercial procedures.
• Correct and punctual processing of weekly and monthly timesheets.
• Monthly applications prepared and submitted accurately to support commercial reporting.
• SORS, QORs and audit documentation maintained to a high standard and available when required.
• New starter documentation completed and Fieldglass onboarding processed without delay.
• Stationery and site supplies ordered and managed to ensure uninterrupted site operations.
• Consistent administrative support provided to site, project and commercial teams.
• Ad hoc administrative tasks completed efficiently to support overall project delivery.

• Proven experience in a Site Administrator or similar administrative role, ideally within a construction, engineering or infrastructure environment.
• Experience maintaining purchase order registers and raising material and subcontract purchase orders.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail when handling documentation and data entry.
• Competent IT skills, including Microsoft Office applications such as Word and Excel.
• Ability to communicate effectively with site teams, subcontractors and project stakeholders.
• Proactive, reliable and adaptable, with the ability to support changing site and project demands.
• Ability to work independently while also contributing effectively as part of a team.

The NRL Group connects global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.

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