Administrator - Parts Logistics

Glovis America - 18191 Von Karman Ave, 18191 Von Karman Ave, Irvine, California, United States of America

Posted Monday, November 24, 2025 at 11:00 AM | Expires Wednesday, July 1, 2026 at 9:59 AM

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The Administrator - Parts Logistics position will be responsible for supporting, planning, organizing, evaluating, and reporting all activities associated to the Parts Distribution business. Their responsibilities will include analyzing relevant data, formulating reports, developing presentation, supporting with selecting and managing carriers, prepare network organization studies and support new business development.

• Support daily operations as related to Parts Logistics
  • Requires daily support with communication and direct operations with all issues
  • Assist in financial and operational due diligence, when applicable, by collecting and analyzing financial and operational data
  • Prepare analysis, projections and forecasts as they relate to Parts Distribution
  • Collect historical data, and research/consider trends (from an internet source or target company’s internal systems) to develop a reasonable forecast
  • Prepare project status reports, profitability reports, executive summaries and presentations as needed
  • Assist develop KPI to measure the effectiveness of the carriers/service providers
  • Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed
• Monitor, report, and resolve daily operational/billing activities and prepare monthly forecast and accruals as needed
  • Assist with departmental projects such as system development and RFP submissions
  • Formulate project reports as requested by Glovis Korea, Finance, or Operations departments
  • Develop recommendations and prepare necessary approval documents for management in Operations and Finance
  • Provide customer with KPI reporting as requested
  • Monitor daily operations as related to Parts Distribution (may require daily communication with carriers and customers, directly investigations to verify and resolve customer complaint)
  • Support annual business plan preparation
  • Assist with all business activities with EDI and manual invoicing
  • Prepare month end updates, invoices, and monthly accruals
  • Other duties as assigned

$68,000-$78,000 annually (Subject to Compensation Study Upon Candidate Selection)

• Medical Insurance
• Vision Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short and Long Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

* Benefits may vary by location. All benefits pursuant to Company policy

• Excellent written and verbal communication skills Required
• Advanced PC skills:
  Microsoft Excel, Word, PowerPoint, and other database management Required
• Ability to logically and systematically through problems Required
• Must possess necessary interpersonal skills to effectively communicate with different departments along with current customers Required
• SAP experience Preferred

• Bachelor's Degree Required
• 5 - 8 years of related experience in Parts Logistics, Logistics, Vehicle Distribution Required
• 6 - 9 years of related experience in Parts Logistics, Logistics, Vehicle Distribution, Automotive Industry Preferred

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Possibility of both international and domestic travel - 5%
• Lift up to 20lbs.
• Carry up to 20 lbs.
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in Irvine, CA
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees…