Industrial Real Estate Transaction Coordinator Job Irvine area,California USA,Real Estate/Property

Overview

Join a high-performing Industrial Commercial Real Estate team specializing in Southern California’s logistics, yard, warehouse, and industrial property markets. This in-office role is a hands-on business partnership that provides critical marketing, listing, and transaction support within a fast-paced, high-volume team environment. The ideal candidate is proactive, resourceful, and detail-oriented—someone who takes ownership from “Just Listed” through closing, ensures listings and marketing are accurate and professional, tracks tours and inquiries, and helps move transactions efficiently across the finish line.

Core

Responsibilities

Listing Maintenance & Accuracy

Maintain and update all active listings public platforms.
Verify property details, photos, and signage accuracy.
Create and update flyers, tour books, proposals, and qualification packages.
Coordinate social media and email marketing.
Track inquiries, tours, and broker feedback using CRM or tracking tools.
Schedule property tours and provide follow-up communication to ownership groups.

Owner / Client Updates

Prepare and send weekly activity reports summarizing tours, inquiries, and recommendations.
Maintain direct, professional communication with clients and ownership teams.

Transaction Management & Closing Support

Draft and manage LOIs, RFIs, RFPs, estoppels, termination agreements, and escrow deliverables.
Track due diligence items, timelines and ensure file completeness through closing.

Database & Systems

Maintain client and property databases in internal and shared systems.
Update dashboards and support data accuracy in CRM platforms.

Market & Competition Review

Research market comps and pricing using AIR, CoStar, and Internal data.
Contribute to BOVs and pricing analyses for listings and acquisitions.

Required Qualifications

Education:

High School Diploma or GED;
Bachelor’s degree a plus
Experience:

Minimum 2 years in commercial real estate (industrial preferred)
Technical

Skills:

Advanced Excel (pivot tables, VLOOKUP, data validation);
PowerPoint;
CoStar, Loop Net, AIR, CREXi, Real Nex, Land Vision, One Note
Soft Skills:

Proactive self-starter, resourceful problem-solver, strong attention to detail, ability to prioritize under pressure
Other:
Valid CA Driver’s License and reliable insured vehicle

Preferred Attributes

Knowledge of industrial real estate asset types.
Self-starter who takes ownership of listing accuracy and client communication.
Resourceful and persistent—digs in to find answers and resolve issues independently.
Flexible and curious—enjoys learning new systems and parts of the business.
Interested in long-term team growth and process improvement.

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