CA Corp Property Manager - Commercial

Overview

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, California. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Olen leases and manages a mixture of Class A office buildings and light industrial properties. Additionally, Olen’s multi-family portfolio consists of over 17,000 apartment units in 50+ residential communities.

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Our culture is one of teamwork, determination, integrity, and pride for our properties. If you feel these values are a match, we’d like to invite you to be a part of our story.

Commercial Property Manager

Olen is seeking a motivated and experienced individual to join our Commercial Property Management team as a Property Manager, overseeing a portfolio of buildings in the Irvine area. Property Managers are responsible for the physical management of their assigned portfolio of properties, interior and exterior; and they interface daily with their tenants and vendors, resolve issues, coordinate move-in and move-outs, schedule and oversee refurbishments and minor tenant improvements.

• Responsible for the day-to-day operation and maintenance of assigned portfolio of properties.
• Receives communications and requests from tenants, staff and vendors. Determines solutions for tenant and building maintenance related issues, instructing and assigning tasks for the maintenance team and vendors, as required.
• Visits all vacant suites no less than weekly to ensure they are clean and presentable.
• Maintains a high-quality property appearance by frequent property walks of all common areas. Records deficiencies and takes necessary action for improvement.
• Coordinates tenant move-ins with the Marketing Department.
• Completes suite floor plan verification for Marketing Department monthly.
• Coordinates tenant move-outs, including preparing punch list, coordinating refurbishment of suites timely, and reporting conditions to Supervisor, as applicable. Costs punch list for processing of security deposit refund.
• Coordinates daily work schedules for maintenance staff.
• Coordinates and schedules refurbishments and (non-Construction) tenant improvements. Analyzes vendor bids and prepares Purchase Orders. Approves all purchase orders and invoices for payment.
• Confirms contractor/vendor work is performed as instructed/contracted for and follows up until completion. Audits contracts and scope of work periodically.
• Completes monthly property inspection reports, as directed by Supervisor.
• Responds to all emergencies promptly, including occasional after-hours emergency calls.
• Installs available signs for all vacant units. Interacts with Marketing regarding tenant and property signage needs and requirements.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations, which do not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.

• 2+ years experience in Commercial Property Management.
• High School Diploma or GED

• Computer skills including MS Office Suite (Word, Excel, and SharePoint)

As this position does involve driving to different properties, a valid driver’s license and current auto liability insurance are required.

Ability to speak, read, write and understand the English language to provide excellent customer service, solve problems and communicate with customers, vendors and other team members.

Basic math skills required.

Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

While performing the duties of this job, the employee is regularly required to frequently walk, climb stairs, and drive to various properties. The employee is occasionally…