HR Assistant

Overview

Who We Are We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tilly’s RSC. You’ll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team you’ll contribute towards and share in our success.

A career at Tillys is all about working together to make things happen… so what are you waiting for?

The following is a brief description of responsibilities to be performed by the Human Resources Assistant. Job responsibilities include, but are not limited to the following:

• Assist with Legal Posters for Stores and RSC
• Support Compliance Specialist by tracking incoming posters and ensuring all required posters are accurately received and mailed out on time
• Partner with Store Operations team to communicate poster requirements and updates to stores
• Track poster completion and follow up with stores that have not confirmed posting
• Assist with Foundry training administration, including tracking completion and sending reminders to employees and department leaders
• Manages the New Hire Reporting (IN Minors Report biweekly through state portal and Update CA Disaster Log weekly)
• Lead the management of I-9 and E-Verify records, driving compliance and completeness through proactive follow-up and resolution of issues

• Assist with new hire orientation and onboarding process
• Conduct pre-employment background screening interviews
• Supports managers with preboarding tasks by setting up workstations with necessary equipment and supplies, ensuring everything is ready for new hires' first day and fostering a welcoming, clean and organized environment
• Conduct 90-day check-ins with new hires and send feedback to appropriate team members
• Prepares documentation for employee status changes and payroll requests (internal promotions, transfers, new hires, relocations, check requests)
• Processing Daily Separations and partnering the HR Generalists and Payroll on discrepancies and issues requiring follow-up
• Assists with exit interviews, and employee offboarding by ensuring all personal items are collected or removed and the workstation is restored to a clean, functional state for future use

• Assist employees with general employment, policy, procedure, and benefit related questions
• Assist HR Generalists with employee relations issues and investigations
• Gathering employee details, general facts, and supporting documentation
• Unemployment management
• Drafting correspondence and gathering separation details
• Responding to unemployment claims (documents and calls) in a timely manner
• Partnering with HR Generalists for response and participation in unemployment hearings
• Preserve company records by managing paperwork and employment files effectively
• Create and/or update employment files and paperwork
• Appropriately file incoming paperwork and employment files
• Quickly retrieve documents and paperwork when requested (file reviews, subpoenas, and record requests)
• Maintain the organization of the filing system in compliance with the retention policy
• Audit RSC/DC personnel files for accuracy and completion
• Front Desk / Receptionist breaks and coverage
• Assist with planning and execution of wellness and employee engagement events
• Special projects and other duties as assigned

• Must be organized and detail oriented
• Proficient in the use of Excel, MS Word and Outlook, experience with HRIS systems is a plus
• Ability to effectively use common office equipment
• Working knowledge of corporate retail environment preferred
• Ability to prioritize projects…