HR Coordinator

Benefits:

• Dental insurance
• Health insurance

Position Summary:
The Human Resource Coordinator assists the Human Resources function including employee administration, personnel record management, compliance with laws, interview scheduling, new hire administration, and other duties as assigned.

Duties may include but are not limited to:

• Prepare offer letters and employment contracts for successful candidates to be signed by HR Director or HR Manager.
• Coordinate new hire onboarding processes and facilitate new hire orientation.
• Track and maintain employee certifications in record‑keeping software.
• Assist in the preparation of legal documentation for HR and Legal teams.
• Assist HR team with regular data audits of all HR systems and record‑keeping platforms.
• Support HR team in administering employee benefits programs.
• Provide guidance to employees on HR‑related policies and procedures.
• Maintain accurate and up‑to‑date human resource files, records, and documentation.
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to senior‑level HR staff or management.
• Maintain the integrity and confidentiality of human resource files and records in shared drives.
• Perform periodic audits of HR files and records to ensure required documents are filed appropriately.
• Provide clerical support to the HR department such as open mails and distribute to appropriate departments; order and maintain office supplies and inventory levels/needs.
• Be familiar with current HR company policy’s, state & federal regulations, trends, and practices to ensure compliance, especially CA.
• Assist employees by answering questions regarding policies, procedures and other matters as needed.
• Support HR leadership in educating employees on and enforcing company policies.
• Help management track employee training and support as needed.
• Foster positive employee relations and work to solve any employee issues that surface.
• Support any HR special projects, including the safety committee.
• Assist in preparing or prepare correspondence as requested.
• Support Talent Acquisition with new hire tasks such as background checks and orientation.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks in ADP.
• Act as a liaison between the organization and external benefits providers and vendors.
• Assist with planning and execution of special events such as benefits enrollment, organization‑wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Communicate with facilities management and assist with facility related tasks as needed.
• Perform other projects and duties as assigned.

Qualification/Requirements:

• Minimum 3+ years experience in an HR/office administration or project coordination related role.
• Must have completed A.A. degree;
  Bachelor’s degree preferred.
• Familiar with Leave of Absences such as FMLA, CFRA, PFL, etc.
• Demonstrated excellent verbal and written communication skills; professional demeanor required.
• Strong organizational and problem‑solving skills; ability to manage priorities and workflow.
• Strong proficiency in Microsoft Office Suite; intermediate to advanced MS Outlook skills required.
• Ability to work independently with little to no direction.
• Strong attention to detail.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Possess good judgment and ability to make timely and sound decisions.
• Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.

AAP/EEO Statement:
Zero Impact Energy is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability.

Job Type: Full‑time / Non‑exempt

Pay: $26.00 - $28.00 per hour

• The compensation philosophy reflects the Company’s reasonable expectation at the time of posting.

Work location: In office, No‑hybrid or remote work

Schedule: Mondays - Fridays

Compensation: $26.00 - $28.00 per hour