HR Coordinator

Benefits

• Dental insurance
• Health insurance

The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources.

The successful candidate will have a positive, professional demeanor, excellent interpersonal skills and will be able to work as a team player. The nature of the work will require that the candidate demonstrate initiative and responsibility and be flexible/adaptive to a fast-paced and fluid business environment. Candidate must be able to communicate effectively and decisively with all levels of the organization and able to solve practical problems.

• Prepare offer letters and employment contracts for successful candidates to be signed by HR Director or HR Manager.
• Coordinate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed, facilitating new hire orientation and introducing new hires to company policies and culture.
• Track and maintain employee certifications in appropriate record‑keeping software.
• Assist in the preparation of legal documentation for HR and Legal teams.
• Assist HR team with regular data audits of all HR systems and record keeping platforms.
• Support HR team in administering employee benefits programs.
• Provide guidance to employees on HR-related policies and procedures.
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior‑level HR staff or management.
• Maintain the integrity and confidentiality of human resource files and records in appropriate shared drives.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provide clerical support to the HR department such as open emails and distribute to appropriate departments. Order and maintain office supplies and inventory levels/needs.
• Be familiar with current HR company policy’s, state & federal regulations, trends, and practices to ensure compliance, especially CA.
• Assist employees by answering questions regarding policies, procedures and other matters as needed.
• Support HR leadership in educating employees on and enforcing company policies.
• Help management track employee training and support as needed.
• Foster positive employee relations and work to solve any employee issues that surface.
• Support any HR special projects, including the safety committee.
• Assist in preparing or prepares correspondence as requested.
• Support Talent Acquisition with new hire tasks such as background checks and orientation.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks in ADP.
• Act as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Communicate with facilities management and assistance with facility related tasks as needed.
• Perform other projects and duties as assigned.

• Minimum 3+ year(s) experience in an HR/office administration or project coordination related role.
• Must have completed A.A. degree, Bachelor’s degree (preferred).
• Familiar with Leave of Absences such as, FMLA, CFRA, PFL etc..
• Demonstrated excellent verbal and written communication skills including friendly, professional demeanor is required.
• Strong organizational and problem‑solving skills;
  Ability to manage priorities and workflow is required.
• Strong proficiency in Microsoft Office Suite required (intermediate to advanced skills with MS Outlook required).
• Ability to work independently with little to no direction.
• Strong…