Tradewind Services Melin, Roark Sr Payroll and Benefits Manager

Archipelago Companies, a portfolio of highly successful consumer lifestyle brands, is seeking a talented and passionate individual with an entrepreneurial mindset to join our team. Our brands, including Olu Kai, Kaenon, Melin, Roark, and Tradewind Services are leaders in their respective markets, offering high-quality products and authentic marketing stories direct to consumers. At Archipelago Companies, we pride ourselves on our commitment to integrity, and we strive to create a culture of excellence in everything we do.

If you are a driven and innovative individual with a passion for consumer brands, we invite you to apply for our open position and become a part of our dynamic and growing team.

The Tradewind Services Payroll and Benefits Manager is responsible for overseeing payroll processing, benefits programs and administration, and compliance with all applicable federal, state and local regulations to ensure employees are paid accurately and receive the appropriate benefits. This role works closely with HR, Payroll, Finance, and external vendors to manage payroll operations, optimize benefits programs, and maintain compliance with all regulatory requirements.

• Maintain accurate payroll records for new hires, terminations, salary adjustments, 401k contribution changes, leave of and bonuses in HR and Payroll systems.
• Manage payroll schedules, tax filings, deductions, and direct deposits.
• Partner with Finance to reconcile payroll transactions and support budget planning.
• Oversee end-to-end payroll processing, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations. Serve as secondary backup for processing bi-weekly payroll submission in the event the payroll manager is unavailable, ensuring the accuracy in payroll operations.
• Ensure compliance with wage and hour laws, including FLSA, overtime calculations, and payroll tax reporting.
• Manager 401K audit and internal control/annual audit, prepare 401K and payroll-related documentation for audits and assist auditors in resolving discrepancies.

• Manage company benefits programs, including health insurance, retirement plans, FSA, life insurance, disability, and wellness initiatives.
• Partner with Human Resources for benefits enrollment, renewals, and changes, ensuring employees understand their options.
• Communicate with employees and management about benefits options and usage.
• Ability to audit monthly payments and resolve enrollment issues.
• Work with benefits providers and brokers to evaluate and improve plan offerings.
• Ensure compliance with ACA, COBRA, ERISA, and other benefits-related regulations.
• Address employee inquiries related to benefits and payroll, providing guidance on plan options, deductions, and eligibility.
• Collaborate with external vendors to negotiate benefits contracts and evaluate cost-effectiveness.
• Lead annual benefits open enrollment campaigns and wellness initiatives

• Ensure payroll and benefits programs adhere to all applicable laws and regulations.
• Register to new states for new hires, if applicable.
• Prepare and submit payroll tax filings, W-2s, 1095-Cs, and other required government reports.
• Conduct internal audits of payroll and benefits data to maintain accuracy and compliance.
• Stay informed of changes in labor laws, tax codes, and benefits regulations to implement necessary adjustments.
• Adhoc and Payroll Analytics reporting compliance reports, including, but not limited to ACA, BLS, EEO, PCORI, EEO-1, CA Pay Reports, etc.
• Contractor Compliance & 1099 Management:
  Ensure accurate and timely processing of 1099 forms, reviewing vendor and contractor payments for compliance with IRS regulations and company standards.

• Optimize payroll and benefits processes to enhance efficiency and reduce errors.
• Maintain and improve payroll and benefits systems, collaborating with HRIS and IT teams.
• Automate reporting and workflows to streamline payroll and benefits administration.
• Implement best practices for payroll and benefits management.
• Oversee new system implementation, upgrades,…