Payroll Adminstrator

Description

Westcliff University is an innovative leader in global education, committed to empowering students and employees alike. We foster a collaborative, inclusive workplace where each individual is valued and encouraged to make a meaningful impact.

• Prepare, review, and submit payroll on a bi‑weekly schedule for all U.S. and Canadian employees (salaried and hourly) ensuring accuracy, timeliness, and compliance with external regulations.
• Handle benefits administration, enrollments, mid‑year changes, audits, open enrollment, and day‑to‑day inquiries; resolve claims, terminations, and disability, accident, and death claims.
• Input and process 401(k) initial enrollment, deferral changes, loans, and generate audit reports.
• Manage and review non‑exempt employees’ time cards, gather approvals, and investigate payroll discrepancies.
• Set up new payroll states and localities, ensuring required tax filings are completed.
• Calculate payroll deductions, insurance coverage, wage garnishments, tax filings, child support, and related with holdings.
• Prepare employee wage summaries including earnings, taxes, deductions, leaves, and retirement savings.
• Train facility business office managers and leaders on payroll/timekeeping and approval procedures.
• Train new employees on payroll/timekeeping procedures.
• Oversee benefit enrollment, perform monthly bill reconciliation, and assist with annual enrollment.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Lead quarterly and annual audits, providing records for workers’ compensation, 401(k), 1095‑C, 941, forms 5500, and other payroll audits.
• Advise employees on changes to benefits, eligibility, and coverage.
• Coordinate with benefits broker on all benefits activities.
• Process payroll change information from the Human Resources Operations team to maintain accurate employee payroll records.
• Work with HR to ensure accuracy of employee benefit deductions.
• Collaborate with payroll provider to file quarterly and annual reports on time.
• Audit information for completeness and take appropriate corrective actions.
• Accurately compute retroactive pay, partial pay, and over payments.
• Assist Finance with month‑end close processes, including payroll and benefits provider invoice reconciliations.
• Provide audit support and special projects to Finance.
• Manage the company’s COBRA administration program.
• Assist with annual Section 125 testing and prepare forms 5500.
• Perform additional responsibilities as requested or assigned.

Entry level

Full‑time

Human Resources

Higher Education

Huntington Beach, CA — $36,000 – $38,000 per year (posted 4 weeks ago)