Loan Documentation Specialist II

Job Summary

Under direction of the Loan Operations Administrator, the Loan Documentation Specialist II is responsible for processing and documenting all new, renewals, modifications and extensions of loans. This position requires expertise knowledge of legal entity documentation structure, ability to communicate directly with Credit Division, Officers within the Bank, Title and Escrow Officers, Appraisers, Insurance Agents, and any additional Bank vendors as requested.

• Responsible for determining the documents required to prepare loan documents, such as preliminary title reports, appraisal reports, entity structure and collateral items outstanding.
• Prepare needs list for officer, follow up on any items pending to prepare loan documents. Order and review preliminary title reports, property profiles, appraisal reports, UCC searches, flood determinations, credit reports and any additional reports required.
• Works closely with Credit Division and Portfolio Managers to ensure all documents obtained satisfy approval conditions.
• Ability to review and determine the entity structure for Corporations, Limited Liability Company, Limited Partnerships, General Partnerships, Limited Liability Partnerships, Fictitious Business Names, etc. This includes business doing business within and outside of California.
• Scan and call back all documents received into Synergy User Client system and Loan Files folder.
• Responsible for reviewing Evidence of Insurance certificates received to determine if lender is listed correctly and verify that insurance coverage is sufficient.
• Request and verify documents provided for Key Person Life Insurance policies.
• Prepare loan documentation for new loans, renewals, extensions and modifications. Ability to document Commercial Term Loans, Commercial Revolving Line of Credit, Commercial Real Estate Loans, SBA 7A and SBA express loans.
• Coordinates with Title company regarding the recording of Recordables and prompt closing of Real Estate transactions; reviews Title Insurance Policy for correctness and appropriate endorsements once received.
• Reviews signed loan documents for completeness prior to funding and/or boarding of loan.
• Files and perfects UCC and possessory collateral.
• Verifies that all requirements of the credit memorandum and Commerce West Bank credit policy have been met.
• Processes and audits loan files for completeness to minimize the risk of loan losses.
• Within the specified area of responsibility, is personally accountable to understand and ensure regulatory and policy compliance with state and federal requirements including the following:
  Community Reinvestment Act (CRA), Home Mortgage Disclosure Act (HMDA), Truth-In-Lending Act and Regulation Z, Equal Credit Opportunity Act and Regulation B, Bank Secrecy Act, Office of Foreign Asset Control Travel Rule, Flood Disaster Protection Act, Fair Credit Reporting Act, Regulation O/Loans to insiders, Right to Financial Privacy, Gramm-Leach-Bililey Act of 1999, Sarbanes Oxley.
• Performs all other duties and special projects as needed and assigned.

• Minimum of 5-7 years in note department or loan administration banking experience.
• Expert Documentation experience is a requirement.
• Laser Pro experience preferred.
• Notary Public preferred.
• Working knowledge of the Jack Henry System a plus.
• Strong written and verbal communication skills.
• Demonstrate strong organizational skills to perform a variety of duties efficiently and prioritize daily tasks to effectively manage time.
• Team player, self-starter, ability to be flexible, manage multiple tasks, attention to detail and meet deadlines a must.
• Present professional image and work well in a team environment.
• The ability to cross sell bank’s products and services to existing clients as well as prospects, growing new profitable relationships by referring opportunities to other parts of the company.