Senior Academic Program Coordinator; Hybrid

Senior Academic Program Coordinator (Hybrid)

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation, and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

The Department of Chemical & Biomolecular Engineering (CBE) is one of six academic departments in the Samueli School of Engineering h 16 faculty, 360 undergraduates and 90 graduate students, we offer a vibrant academic community and a quality educational experience for our students. The expected pay range for this recruitment is $60,300–$71,200 (Annual).

• Manage student services at the department level
• Oversee and implement all academic, administrative, and co‑curricular aspects of program management and student affairs for the CBE programs
• Advise students and resolve student‑services related issues across the department
• Lead the implementation of program policies and procedures, and remain accessible and engaged with students
• Advise faculty and program constituents on a variety of student issues
• Manage the CBE graduate student experience from orientation through graduation, providing substantive advising and support
• Administer funds for student programs
• Develop and administer social‑media goals for the department in collaboration with leadership
• Work with CBE management to recommend changes to policies, practices, and procedures
• Serve and participate in special projects and other duties as assigned

• Knowledge of advising and counseling techniques
• Knowledge of university‑specific computer application programs and pertinent databases
• Knowledge of university and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences
• Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars
• Ability to multi‑task; verbal and written communication skills
• Skills in judgment and decision‑making, problem solving, identifying measures of system performance, and actions to improve performance
• Effective interpersonal skills and multicultural competencies; ability to work with diverse populations
• Basic knowledge of student immigration and visa processes pertaining to international students and scholars
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems
• Skills in service orientation, organization, active listening, and critical thinking
• Knowledge of university processes and procedures, and understanding of university rules and regulations
• Confidentiality and discretion in handling job responsibilities
• Organizational skills: ability to organize, track, and report on job tasks
• Proficient command of written English; writing, editing, and proofreading skill using word‑processing, spreadsheet, and database software
• Willingness to take initiative in learning new business systems and needed business skills
• Experience with providing financial account projections, analysis, and reports
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Firefox, Data Warehouse, and Engineering Student Database
• Experience with student admissions process and programs using admissions platforms
• Experience with the accreditation review process
• Bachelor’s degree in a related area and/or equivalent experience or training
• Student advising experience at an MS and/or PhD program level

• Experience working with Graduate Database, SLATE, and fellowship systems
• Experience with foreign student visa process
• Experience with a wide range of student funding sources and methods
• Experience providing support to student services on topics such as admissions, tuition, tutoring, academic support, leaves, and university guidelines and policies
• Working knowledge of FERPA guidelines
• Experience in content generation, copywriting,…