Meeting Planner, Allergan Aesthetics- Irvine, CA

Overview

Company Description

At Allergan Aesthetics, an Abb Vie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit the Allergan Aesthetics website.

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Job Description

The Meeting Planner plans a high volume of meetings including manager meetings, National Sales meetings, customer-facing events, and other department meetings. This position will manage multiple priorities and collaborate with stakeholders, vendors, and internal resources for cross-functional planning and execution. In addition, experience negotiating with internal and external groups, proposing new and creative ideas, possess highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships.

• Communication & Project Management
• Schedule and run planning or debrief meetings with key participants including meeting agendas, leveraging resources, and producing meeting notes, budgets, timelines, etc.
• Create event agenda with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, event goals and objectives, and post-meeting survey
• Ability to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titles
• Manage vendor contacts, PO, and payments following Abb Vie policy
• Create and manage meetings communication plan; email, save the dates, final details, meeting app, signs, branding, etc.
• Event Design & Logistics
• Engage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themes
• As the program or project lead, you will be charged with understanding new and existing programs, meeting goals, culture, and attendee experience, and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experience
• Hands-on, daily management of session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, PowerPoint submission, meeting materials deadlines, and tracking
• Manage speaker communications including presentation deadlines, SharePoint file storage, rehearsal schedules, premeeting speaker preparation, meeting materials
• Schedule and manage production meetings, pre-event, onsite, and debriefs
• Collaborate with internal resources, on registration, attendee lists, food and beverage ordering, room sets, materials, décor, transportation, space planning, and A/V needs

• Interpersonal and communication skills
• Organization skills, multitasking, time management, and attention to detail
• Ability to handle pressure and adapt to changes
• Maintain a customer-service mindset
• Take initiative
• Meet deadlines
• Collaborative working relationships with stakeholders and internal resources

35% Travel required

CMP preferred

• Bachelor's degree in business, communication, organizational leadership, or a related field of study is required
• 5+ years of experience
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Analytical and forward thinker, results-oriented, self-starter with results-driven mindset
• Strong communication and interpersonal skills, with the ability to effectively interact with clients, vendors, and colleagues.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and event management software.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Flexibility to work evenings and weekends as needed during peak event seasons.

#LI-AA

Abb Vie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, information is available on the general Abb Vie equal employment opportunity statements.

US & Puerto Rico applicants seeking a reasonable accommodation, information is available upon request.