Construction Contracts Administrator; CA

Construction Contracts Administrator (CA)

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Location: Irvine, CA
Employment Type: Full-Time
Work Schedule: 40-hour work week (in-office)

Position Overview

We are seeking a detail‑oriented Construction Contract Administrator to join our team in Irvine, California. This role is critical to supporting project operations through contract administration, insurance compliance, financial processing, and general administrative support for project management staff. The ideal candidate will have a strong background in construction insurance requirements, subcontract administration, and accounting‑related processes, and be comfortable managing multiple priorities in a fast‑paced construction environment.

Key Responsibilities

• Generate, issue, and track subcontract contract packages
• Monitor subcontractor compliance with contract requirements
• Track subcontract change orders and supporting documentation
• Maintain organized and accurate contract records
• Review, process, and track subcontractor insurance documents
• Ensure compliance with insurance requirements and contract‑specific wording
• Coordinate with insurance providers, brokers, and subcontractors as needed
• Data entry for invoices and job cost information
• Process accounts payable and accounts receivable
• Assist with preliminary notices, lien waivers, and closeout documentation
• Support invoice tracking and payment status reporting
• Provide daily administrative support to Project Managers
• Assist with project documentation, reporting, and filing
• Handle miscellaneous office duties as required

Qualifications

• Minimum of 3 years of experience in a construction contract administration or similar role
• Strong knowledge of construction insurance requirements and terminology
• Experience with subcontract agreements, change orders, and compliance tracking
• Familiarity with accounts payable, accounts receivable, and invoice processing
• Proficiency in Microsoft Office (Excel, Word, Outlook); construction software experience a plus
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and meet deadlines

Compensation & Benefits

• Salary range: $55,000 – $75,000 per year, based on experience
• Unlimited Paid Time Off (PTO)
• Full benefits package including:
  • Medical, dental, and vision insurance
  • 401(k) plan
• Stable, full‑time position with consistent 40‑hour work week
• Supportive team environment with long‑term career opportunity

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Management and Manufacturing

Industries

Construction