Sr. Construction Contracts and Accounting Administrator

Sr. Construction Contracts and Accounting Administrator

Provide critical support to the Project Development Team in the Northern California Region. Review construction and consultant proposals, manage risk, and draft contracts and change directives according to standardized forms. Detail job cost budget management and monthly cash forecasting. Manage invoices and contractor progress billings, including a thorough review of contract requirements, backup documents, lien releases, and routing via Yardi workflow for approvals.

Participate in meetings with General Contractors and Consultants to aid in change management by assisting with timely notifications. Assist with coordination required to interface with governmental agencies to start and close out projects. The Senior Construction Contracts Administrator will be the key point of contact between the field and main offices.

Duties and responsibilities

• Maintains meticulous progress tracking tools including databases, spreadsheets and computer-based applications to generate accurate reporting for budgeting and cash forecasting.
• Create, assemble and distribute reports internally and externally as required for the team.
• Maintains file server structure and manages project document control. Partner with General Contractor and Consultants to ensure all project documents are organized and current (construction documents, testing and inspection reports, change order management documents, etc.).
• Coordinates and participates in various meetings and events.
• Interface with contractors, vendors, consultants and governmental agencies.
• Coordinate and assemble change directive documentation, construction change order requests, proposals and related construction documents.
• Review contractor progress billings to confirm the billing package is complete with all required back-up, Architect Certification, lien release documents prior to payment release.
• Review and coding of all project-related invoices in compliance with contract documents and approved budget.
• Maintain accurate tracking and reporting of project cost management to include budget and cash forecasting.
• Communicate and coordinate with internal Contracts and Insurance Administrator relating to consultant, contractor and vendor insurances to ensure compliance with the contract documents and Goodman requirements.
• Attend weekly project meetings with the General Contractor, Design Consultants and misc. vendors to provide aid in expediting required tasks. Coordinate with Construction Managers to identify required actions by the Development Team and manage distribution and incorporation into ongoing project task list.
• Attends and participates in internal and external meetings within the Goodman organization in support of the development and construction team efforts.
• Detail review of property taxes as needed.
• Time to be split between the Goodman office and project field office – if necessary.

Education, Experience and Knowledge

• Minimum of 3 years of development or construction industry project administration experience.
• Significant experience and knowledge in Accounts Payable processes.
• Able to anticipate development team needs, make decisions and resolve issues in their absence.
• Knowledgeable in budget tracking and basic contract/accounting terminology.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Build effective relationships with associates, design team, contractors, consultants and multiple agencies typically encountered in the development industry. Actions should reflect and support company core values.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Open to change and can learn quickly when faced with new opportunities and challenges.
• Organizes people, tools and equipment and plans/manages multiple activities to accomplish desired results.
• Exhibits commitment to quality by evaluating project-related processes and making necessary changes to improve and meet internal and external expectations.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to…