Executive Assistant
Job in
Irvine, Orange County, California, 92713, USA
Listed on 2026-01-28
Listing for:
Nashville Public Radio
Full Time
position Listed on 2026-01-28
Job specializations:
-
Business
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Kelly® Professional & Industrial is seeking an Executive Assistant for a Clinical Research and Development Team in Irvine CA
. Sound like something you’re interested in? We’ll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick).
Why you should apply?
- $33 per hour
- Monday-Friday Work Schedule 8am-5pm (2 days from home)
- 3 Weeks PTO and Medical, Dental, Vision Insurance offered
- Access to outstanding Kelly perks via https://(Use the "Apply for this Job" box below)./
Roles and Responsibilities
- Manages VP’s calendar, email and travel management (international and local travel)
- Provides administrative support in areas of purchase orders (beginning to end of process), Corporate Meeting Card (CMC expenses), customer contracting and physician consulting payments
- Manages Global Strategic Marketing (GSM) events including set up, catering and logistics (event mgmt. from start to finish)
- SharePoint Management (Team SharePoint, External SharePoint, Launch in a box)
- Onboarding Assistance (New Hire – Interview Planning, In person POC, Hardware requests, New Hire Kit: Hardware, Welcome Kit, etc.)
- Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures
- Works with Global Strategic Marketing (GSM) team members to ensure projects are completed on time and per plan.
- Interfaces with other groups, like Contracts Dept, Health Care Compliance, R&D and others as needed to complete projects
- Responsible for communicating business related issues or opportunities to next management level
- Performs other duties assigned as needed
- eMarketplace (PO related and physician timecards)
- Ordering of Supplies (iPads – Inventory, Snacks, etc.)
- Events (Team Building, Retiring, Monthly and Quarterly Team Meetings, etc.)
- Point of contact for Global Strategic Marketing (GSM) team
- Business Updates (Org Announcements, Newsletter, Org Chart)
- Experience in Concur Travel & Expense, Microsoft Suite, Calendar Management, Meeting Management, Event coordination
- PO Management experience
- Bachelor’s Degree preferred but not required
If you are interested please send your resume via email to
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