HR Projects Administrator

Glovis America - 18191 Von Karman Ave, 18191 Von Karman Ave, Irvine, California, United States of America

Posted Tuesday, December 23, 2025 at 11:00 AM | Expires Wednesday, June 24, 2026 at 9:59 AM

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

Glovis America caters logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The AHQ (Americas Headquarters) HR Projects Administrator serves as a central project execution and facilitation role within the AHQ HR Strategy & Projects function, supporting the Americas region by driving disciplined delivery of cross‑subsidary HR initiatives. This position is responsible for leading structured project intake, developing and managing project plans, coordinating multi‑stakeholder teams, and ensuring accountability to timelines and deliverables across a diverse portfolio of HR projects.

Acting as both a project lead and analytical partner, the role provides clear visibility into project progress, outcomes, and organizational value through executive reporting and data‑driven insights, including maintenance of the AHQ Power BI project tracker. In addition, the role supports continuous improvement by researching innovative solutions, maintaining standardized project documentation, and contributing to strategic initiatives and training efforts that strengthen AHQ HR’s impact, governance, and operational excellence across all supported subsidiaries.

Responsibilities

• Lead structured project intake engagements with subsidiary and regional stakeholders to clearly define project scope, objectives, success metrics, risks, dependencies, and required deliverables prior to project launch
• Develop comprehensive project plans and execution timelines, including milestones, ownership assignments, critical path dependencies, and escalation points to ensure disciplined and predictable project delivery
• Serve as the designated project lead for assigned AHQ HR initiatives, driving execution discipline and holding project contributors accountable to agreed‑upon timelines, deliverables, and quality standards
• Coordinate cross‑functional and cross‑subsidary project teams across the Americas region, ensuring alignment between AHQ HR Strategy & Projects and local HR leadership within each supported subsidiary
• Monitor project progress and proactively manage risks, identifying delays, resource constraints, or scope changes and implementing mitigation strategies to preserve project objectives
• Prepare and deliver regular project status reports and executive summaries for AHQ leadership, clearly communicating progress, issues, decisions required, and projected completion outcomes
• Analyze project outcomes and organizational impact, evaluating effectiveness, efficiency gains, compliance improvements, and value creation to inform leadership decision‑making and future project prioritization
• Maintain the AHQ HR Power BI project tracker, ensuring data accuracy, timeliness, and consistency of reporting across all active and completed projects within the portfolio
• Manage and organize all project documentation and artifacts within SharePoint, enforcing standardized naming conventions, version control, and documentation best practices
• Research and evaluate innovative HR solutions, tools, and methodologies, serving as a subject matter resource to project teams and supporting continuous improvement across AHQ HR initiatives
• Provide ad‑hoc project and logistical support for AHQ HR events, forums, and regional initiatives as business needs arise
• Design and deliver training sessions and supporting materials related to project management practices, tools, or HR initiatives for internal stakeholders
• Support the Head of AHQ HR Strategy…