Project Coordinator, Design & Development Services - CORP

Project Coordinator, Design & Development Services - CORP page is loaded## Project Coordinator, Design & Development Services - CORPlocations:
USA – CA – Irvine - Corporate Headquarters time type:
Full time posted on:
Posted Todayjob requisition :
R41161

Live Your Passion.  Add Your Magic.
At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.
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** Project Coordinator
**** POSITION SUMMARY
** The Montage International (MI) Design & Development Services (DDS) team partners with owners, investors, and design consultants to deliver distinctive luxury hotels, resorts, and residences that reflect the MI design philosophies and guest-experience standards.

The Project Coordinator provides global, portfolio-wide support —focusing on internal resource development, and administrative duties that enable Project Directors to drive strategic priorities. This role develops and maintains the tools, data, and processes required for streamlining and optimizing the overall design development process.

As an integral member of the DDS team, the Project Coordinator supports project development through strong communication, effective collaboration and adherence to robust, consistent process. This position requires a motivated self-starter with professional integrity.
While this position reports to the Senior Director, it also works closely with Project Directors, Managers and Department Leaders, requiring the ability to balance priorities and communicate effectively across functional lines.

This is an on-site role in the Montage Corporate headquarters in Irvine, CA, and provides dynamic opportunities for professional growth within an industry-leading luxury Hospitality Development Group.
** ESSENTIAL FUNCTIONS
** Job duties include and are not limited to:
** Internal Resources & Asset Management
** Develop and refine internal tools such as process templates, drawing templates, and specification references to support consistent brand execution and team efficiency:
* Support brand benchmarking studies including area-program analyses and construction/FF&E cost metrics to inform future design development and revenue optimization.
* Build and maintain the DDS consultant/vendor database, capturing key experience and contact information to support RFP processes and Capital Expenditure projects.
* Maintain an organized material library, ensuring current, well-cataloged product samples and implementing protocols for archiving control samples and drawing sets.
* Serve as a vendor liaison, coordinating presentations and obtaining samples, quotes, and technical data as needed.
** Global Project Tracking
*** Coordinate the execution and distribution of weekly and monthly project reports as prepared by Project Directors, distilling vital data into executive-level summaries on global development activity.
* Collect, consolidate, and track key milestones across the full project portfolio, producing a rolling three-month milestone schedule overview for executive review.
* Develop and maintain a comprehensive design travel calendar, tracking upcoming project milestones, site visits, and key partner meetings to identify potential conflicts and opportunities for more efficient coordination and scheduling.
* Prepare program and project status data for cross-functional departments (e.g., Residential Sales, Procurement) to support strategic planning, budgeting and collateral development.
** Administrative Project Support
*** Assist in maintaining and uploading project data to Asana, ensuring accurate tracking of milestones, design progress, and deliverables to support team…