Procurement Specialist

Role Summary

The Procurement Specialist supports day-to-day procurement and vendor management operations across the organization. This role is execution-focused and responsible for processing, tracking, documentation, and coordination activities that support purchasing workflows, vendor compliance, and operational efficiency.

This position operates under established policies and procedures and collaborates closely with internal teams and external vendors to ensure procurement activities are completed accurately and on time

This is an Onsite role M-F 9am-6pm.

Procurement Operations Support

• Support daily procurement activities, including purchase requisition (PR) tracking and purchase order (PO) coordination
• Assist with vendor onboarding
  , including documentation collection and information verification
• Maintain accurate procurement, vendor, and asset records in internal systems
• Track procurement requests, approvals, and fulfillment status

Vendor Coordination

• Support basic vendor communications
  , including documentation follow-ups and information requests
• Assist with vendor setup, updates, and record maintenance
• Ensure vendor information is accurate and current

Documentation, Compliance & Audit Support

• Ensure procurement documentation is complete, accurate, and properly stored
• Support internal audits and compliance reviews related to procurement and vendor records
• Follow established procurement policies and procedures

Cross-Functional Support

• Coordinate with internal teams (Operations, IT, Finance, HR, etc.) to support procurement needs
• Provide administrative and operational support to ensure efficient purchasing processes

Education

• Bachelor’s degree required in Procurement, Supply Chain Management, Business Administration, or a related field
• Relevant experience may be considered where applicable, consistent with company standards

Experience

• 3–5 years of total professional experience, with 1–2 years of procurement or purchasing support experience preferred
• Experience supporting software, SaaS, or services procurement is a plus
• Prior experience in Electronics, Networking, Telecommunications, or technology-driven industries is preferred

Skills & Competencies

• Familiarity with supplier information collection and vendor qualification processes
• Strong written and verbal communication skills
• Basic negotiation skills appropriate for pricing discussions and renewals within established guidelines
• Strong analytical and organizational skills with high attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Reliability & Work Style

• Demonstrated reliability, consistency, and accountability in prior roles
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Physical & Other Requirements

• Ability to perform job duties primarily in an office environment
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Salary range
: $30-40/hr (depending on experience)

• Free snacks and drinks, and provided lunch on Fridays
• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Bi-annual reviews, and annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.

Please, no third-party agency inquiries, and we are unable to offer visa sponsor ships at this time.