Executive Assistant

Job Description Summary

Provide administrative support to assigned department, individual, and/or area.

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of Med Tech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us.

Job Summary

Provide administrative support to assigned department, individual, and/or area.

Job Responsibilities

* Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests

* Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management

* Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

* Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

* Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision

* Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

* Other incidental duties

Education and Experience:

* H.S. Diploma or equivalent; 6 years' experience related experience including executive administrative support Required

* Bachelor's degree preferred; equivalent experience will be considered.

Basic Knowledge and

Skills:

* Excellent written and verbal communications skills, including negotiating and relationship management skills

* Extensive knowledge and understanding of BD policies, procedures, and administrative requirements

* Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Power Point

* Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

* Advanced problem-solving skills

* Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

* Completes tasks in resourceful and effective ways

* Ability to manage internal and external confidential information with utmost discretion

* Works autonomously within established procedures and practices

* Ability to build and maintain strong relationships across the organization to influence and achieve objectives

* Ability to work in a fast paced, dynamic work environment

* Strict attention to detail

* Ability to interact professionally with all organizational levels

* Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon…