Front Desk Administrative Assistant

EKN Engineering is a fast-growing civil engineering and technology consulting company in Irvine, CA. We’re looking for a Front Desk Administrative Assistant to support the team with a variety of administrative tasks. These tasks may include inventory management, meeting management, and a wide variety of clerical support. The Front Desk Administrative Assistant must thrive in a fast-paced, technology-driven environment. This role requires someone who can be a self-starter and guarantee efficiency in the work they present.

The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, and eminent organization.

• Support the office and its employees to ensure company goals are met and operations run efficiently
• Assist in the scheduling of meetings as needed
• Screen and assist all phone inquiries
• Monitor parking lot to ensure compliance with company parking policies, communicate regulations, and procedures to employees and visitors
• Make travel arrangements, such as booking flights and hotel accommodations as needed
• Manage reception area, ensuring appropriate assistance of all visitors and building access
• Sort mail daily and deliver to appropriate personnel
• Deliver packages as needed (Fed Ex, UPS and/or USPS)
• Maintain inventory levels and place any orders for office and kitchen supplies
• Assist with coordinating company events, as needed
• Create reports, presentations, and company wide announcements
• Perform other administrative tasks, as assigned
• Assist the Facilities Manager, as needed

• Proven experience as an administrative assistant or other relevant administrative support experience
• Strong understanding of Microsoft Office Suite (i.e., Outlook, Teams, Visio, Word, PowerPoint)
• Ability to prioritize daily workload
• Ability to meet deadlines in a fast-paced environment
• Detail oriented and ability to multitask
• Problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Outgoing and eager demeanor
• Demonstrates strong organization skills and attention to detail

• About 1 year of experience in high paced office environment
• Open to growth within the company
• Desire to improve practices and daily tasks
• Ability to think outside of the box with a sense of urgency

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.
• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.
• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
• Exclusive Employee Discounts – Access our Benefits Hub for savings on travel, rental cars, hotels, theme parks, and more.
• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.
• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.
• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via Able To and Calm, and monthly rewards for healthy activities through Rally.

EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests…