TEMP Executive Assistant

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Temp Senior Analyst - Business Planning Support position will support the CEO with all phases of daily tasks including report management, compliance with company policy, and meeting preparation. They must track status updates of outstanding projects and prepare reports to the CEO. In addition, they must manage the CEO's calendar including scheduling and communication. They will also need to gain understanding of GLOVIS business to gradually expand their R&R.

• Monitor performance of company objectives and projects
• Prepare any and all reports pertaining to all matters of company operations
• Assist with policy management and compliance
• Coordinate and manage all event attendance (internal company meetings, external customer/vendor meetings, events)
• Monitor compliance with Red Folder requests
• Support customer-facing meetings by assembling relevant data, presentations, and discussion materials
• Consolidate materials and talking points for meetings with global headquarters and internal cross-functional meetings
• Provide oversight on Web Site Policy
• Support with training initiatives, job descriptions, and MBO building
• Provide assistance with Emergency Action Plans
• Create and maintain CEO calendar and meeting
• Prepare meeting documents, record meeting minutes and action tracker
• Manage company and internal CEO reports
• Organize and manage company files and documentation
• Manage all networking material
• Assist with miscellaneous projects through SAP
• Other duties as assigned

$27.00 per hour (Subject to Compensation Study Upon Candidate Selection)

• Strong interpersonal and communication skills both written and verbally Required
• Advanced Microsoft software (ex. Excel, Power Point, World, and other database management systems) Required
• Ability to work in fast paced environment with ability to multitask Required
• Must be flexible with work hours Required
• Must have previous experience as personal assistant to CEO in a mid to large company Required
• Previous project management experience Required

• Bachelor's Degree Required
• Master's Degree Preferred
• 3 - 5 Years of direct experience in C - Suite Assistant for mid-large sized company Required
• 4 - 7 Years of direct experience in C - Suite Assistant for mid-large sized company Preferred

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.