Administrative Assistant, Human Resources

Location:

Irvine, CA, 92618

Employment Type: Hourly

Work Arrangement: Hybrid

Provide direct administrative support to the CHRO and HR leadership team. The role works both independently and collaboratively completing a wide‑range of executive‑support duties: calendaring, travel management, agenda and meeting management, sensitive and confidential assignments, projects and reports. The Administrative Assistant must be a highly resourceful team‑player comfortable in a fast‑paced environment, working under pressure while remaining flexible, professional, proactive, and efficient.

• Provide direct administrative support and office management to the CHRO and HR leadership team in HQ and across the Ventura Foods network.
• Collaborate with other Administrative Assistants and the Communications teams to complete cross‑functional work and projects, including onboarding and orientation of new employees, ad‑hoc technology support, coordination of various HQ initiatives and meetings, maintaining organizational charts and distribution lists, and serving as backup for other administrative functions across HR and the Ventura Foods network.
• Coordinate calendar, domestic and international travel arrangements (hotel accommodations, car rentals, and other miscellaneous arrangements). Monitor and evaluate itineraries to reduce travel costs, and submit timely expense reimbursements.
• Calendar and coordinate HRLT and other meeting agendas, minutes and follow‑ups for the HR team’s operating model, optimizing effectiveness and ensuring timely updates with internal and external team members. Organize and maintain SharePoint, Teams and other sites to ensure access to information for the teams.
• Organize, coordinate and arrange conferences, meet‑and‑greet sessions, team meetings, training sessions, functional employee onboarding and other events, including HR annual meetings with agendas, travel, set‑up, supplies, equipment and overall coordination.
• Manage purchase approval process and P‑Card administration for the function. Process invoices and submit payments promptly, cross‑charging as needed, and partner proactively with Finance to ensure budget updates are made.

• 5+ years of experience as an Administrative Assistant supporting executive‑level leaders across multiple locations.
• Bachelor’s degree preferred or equivalent experience.
• Prior experience in food service, retail distribution, and/or manufacturing industry preferred.
• Prior experience supporting HR highly desired.

• Excellent oral and written communication.
• Ability to work discreetly with confidential information, detail‑oriented.
• Proactive with excellent judgment and discretion.
• Able to multitask, prioritize, and meet deadlines.
• Team‑oriented communication and collaboration.
• Ability to establish and maintain excellent working relationships with internal staff and external customers.
• Intermediate to advanced knowledge of MS Office, Visio and other software programs.

Ventura Foods innovates and manufactures food solutions for food service and retail businesses. We provide ready‑to‑go product solutions for professional kitchens and consumer brands. Working here offers a strong foundation of training, supportive management, a safe environment, and challenging work. We invest in your growth because you invest in ours.

• Medical, Prescription, Dental & Vision coverage beginning on your first day for eligible employees.
• Profit Sharing and 401(k) matching after eligible criteria are met.
• Paid Vacation, Sick Time, and Holidays.
• Employee Appreciation Events and Employee Assistance Programs.
• Hourly Base Range of $35.47 – $44.87*.

Our commitment to a diverse and inclusive environment ensures all employees are treated with respect. We foster an inclusive culture, valuing diversity across our organization to attract top talent, drive innovation, and meet high expectations in a rapidly evolving global marketplace.

Ventura Foods is a proud equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Irvine, California

Los Angeles