Part Time Front Desk​/Patient Coordinator

Business Solutions Manager @ Ultimate Staffing

Ultimate Staffing is actively seeking a Part‑Time Front Desk Receptionist and Patient Coordinator to join a growing holistic wellness center in Irvine, CA. This is an exciting opportunity to grow with a team making an impact in the lives of their patients.

$22.00/hr – $24.00/hr

Fully onsite in Irvine, CA 92618

Temp‑to‑Hire

9AM – 5PM. 4 days a week, Saturday mandatory.

• Competitive hourly wage
• Health insurance options
• Employee Discount Clubs
• Career advancement opportunities & specialized recognition programs

• Manage appointment scheduling for consultations, treatments, and follow‑up visits using CRM.
• Confirm appointments and send reminders to ensure smooth patient flow.
• Coordinate provider schedules and optimize booking to maximize efficiency.
• Front Desk Operations
  • Greet patients and visitors warmly, ensuring a welcoming and professional environment.
  • Handle check‑in and check‑out processes, including collecting payments and verifying insurance or membership details.
  • Maintain accurate patient records and update information as needed.
• Serve as the first point of contact for patient inquiries via phone, email, and in‑person.
• Provide clear information about services, pricing, and policies.
• Address patient concerns promptly and elevate issues when necessary to ensure exceptional care.
• Administrative Support
  • Manage incoming calls and route them appropriately.
  • Assist with inventory tracking and ordering of front desk supplies.
  • Support marketing efforts by scheduling promotional appointments and assisting with event coordination.
• Social Media & Marketing Support
  • Assist with creating and posting engaging content for social media platforms (Instagram, Facebook, Tik Tok, etc.).
  • Capture photos/videos of treatments, events, and behind‑the‑scenes (with proper patient consent).
  • Respond to comments and messages on social media in a professional and timely manner.

• 1–2 years in a front desk, patient coordinator, or customer service role.
• Exposure to medical, aesthetic, wellness industry a plus.
• Experience with social media marketing a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Entry level

Part‑time

Administrative

Administrative and Support Services