Receptionist, Administrative/Clerical
Job in
Irvine, Orange County, California, 92713, USA
Listed on 2026-02-28
Listing for:
Vaco
Full Time
position Listed on 2026-02-28
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
As the Receptionist, you will serve as the initial point of contact, creating the first impression for employees, guests, and service providers. We are looking for someone with a polished, confident demeanor, both in appearance and communication, who can positively contribute to the success of our business.
Key Responsibilities:
- Share responsibilities at a busy reception desk, working closely with another receptionist to manage assignments and desk duties.
- Greet visitors warmly and professionally, escorting them to their designated conference rooms or offices.
- Monitor and tidy conference rooms and the CEO’s office after meetings, ensuring they are returned to their original state.
- Maintain a neat and orderly office environment, with a primary focus on the lobby area.
- Answer, screen, and direct incoming phone calls, providing basic company information as needed.
- Receive, sort, and distribute daily mail, deliveries, and couriers.
- Follow security protocols by controlling access, monitoring logbooks, and issuing visitor badges.
- Update calendars and schedule meetings or appointments for various individuals and departments.
- Assist with organizational projects and collaborate on event planning.
- Keep accurate records of office expenses and costs.
- Run errands and handle tasks such as filing, photocopying, and ordering supplies.
- Assist with expense reports and book travel arrangements, including preparing travel itineraries.
- Manage kitchen and stockroom supplies, ensuring office supply closets and snacks are well-stocked.
- Coordinate building maintenance requests and office upkeep, paying attention to detail.
- Perform other duties as assigned by management.
- High School diploma required; college degree preferred, or equivalent work experience.
- At least one year of experience as a receptionist or in a professional office environment.
- Proficiency with Microsoft Office Suite; experience with Concur software is a plus.
- Experience in making travel arrangements and creating itineraries.
- Strong written and verbal communication skills.
- Excellent organizational skills, with the ability to multitask, prioritize, and work well under pressure.
- Ability to work effectively both independently and as part of a team.
- Resourceful and proactive in addressing issues that may arise.
- Professional appearance and business office attire.
- Reliable transportation.
- Proficient in operating necessary office equipment (e.g., phone, fax, copier, scanner, computer).
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