Administrative Assistant IV - Legal Department

Overview

Come join our family at In-N-Out Burger! We have an excellent opportunity for a full-time Administrative Assistant IV position on our Legal team in our Irvine, CA office. This position will provide high-level support to the Deputy General Counsel/Director of Legal Operations, and will also provide administrative assistance to the Legal team. This position is full-time and in-office only – Irvine, CA.

• Provide administrative tasks and projects for the Deputy General Counsel, such as scheduling meetings, answering phones, handling requests, and managing correspondence.
• Coordinate and book travel, including reserving flights, hotels, and car rentals.
• Manage travel expenses and receipts using travel and expense management software (i.e., Concur).
• Assist the Deputy General Counsel with coordinating daily tasks to optimize workflow.
• Help manage the Deputy General Counsel's calendar, plan meetings, and handle day-to-day administration.
• Assist with special projects and project activities, including simple tasks and larger project plans.
• Support project management by creating and updating workflows, preparing and providing documentation to internal teams, and tracking information.
• Prepare meeting materials, including PowerPoint presentations and booklets for C-level and Executive meetings.
• Develop strong working relationships throughout the company and with outside organizations and vendors as an extension of the Legal team.
• Be part of a team-oriented department and assist in other areas as needed.

• Full-time, Hourly (Non-exempt).
• Pay Range: $41.10-$47.25 per hour. The final pay will consider experience and other factors.
• Office Hours in Irvine:
  Monday–Friday, 8:00 am–5:00 pm.
• Department needs may require occasional overtime.
• Benefits include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans, and Pet Insurance.

• Bachelor's degree in Business Administration or related field (preferred).
• 5+ years’ experience in an Executive Assistant or Senior Executive role, preferably in a Legal department or Law Office.
• Experience with expense management (e.g., Concur or Quick Books) preferred.
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management.
• Proven ability to manage multiple calendars and coordinate travel.
• Strong time management and interpersonal skills; meticulous attention to detail and accuracy.
• Proven history of outstanding customer service with proactive problem solving.
• Ability to work on multiple projects simultaneously while remaining organized and efficient.
• Highly motivated self-starter; ability to work autonomously yet be an integral part of a team.
• Demonstrated flexibility and adaptability to change based on business objectives.
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ethics and professionalism when handling sensitive and confidential information.
• Excellent time-management and follow-through skills.

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. The Irvine office will be permanently closed in 2029, and the company will headquartered the western territory in Baldwin Park, California, where it was founded in 1948. Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from the western headquarters in Baldwin Park, CA, upon its opening in 2029.

This information is shared to help candidates make informed decisions when considering a career with In-N-Out Burger.

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. The company has opened restaurants across several states and maintains a simple philosophy: serve high quality product in a clean environment and provide friendly service. In-N-Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice.

Reasonable accommodation will be provided to complete the interview process upon request.