Executive Assistant

Executive Assistant - 100% Onsite
Must have longevity and 10 minimum years recent experience as an Executive Assistant supporting high level executives

We are seeking a highly experienced Executive Assistant to support multiple senior executives for a well-established organization. This role plays a critical part in daily operations and overall company success and works closely with the Administrative Support Department to ensure a smooth-running, professional office environment.

Responsibilities include:

Support multiple executives, including VP-level and above
Manage complex calendars, meetings, and schedules (Outlook, Teams, Zoom)
Coordinate domestic and international travel arrangements
Prepare and submit expense reports using Certify
Manage executive email communications and correspondence
Prepare reports, presentations, and meeting materials (PowerPoint, MS Office)
Schedule meetings, prepare agendas, and track action items to completion
Serve as liaison between executives and internal/external partners
Provide office management support and oversee office communications
Coordinate interoffice events, meetings, and catering
Maintain conference room schedules and company contact lists
Answer company phones and assist with general administrative needs
Order office, parking, and equipment supplies
Schedule deliveries (Fed Ex, UPS, Eclipse)

Qualifications:

10+ years of Executive Assistant experience
Minimum 5 years supporting VP-level executives or higher
Strong Microsoft Office skills (Outlook, PowerPoint, Teams)

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://(Use the "Apply for this Job" box below). Your Rights
6.12.pdf

The pay transparency policy is available here:
https://.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
/resources

Contents/E
- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.