Administrative assistant

Shift: Monday - Friday, 9am to 1pm

Pay: $22.00 hourly. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff and Management Team Members

We are seeking a dynamic and highly organized Administrative Assistant to support our operations and management team in a fast-paced, multi-site environment. This role requires exceptional communication, critical thinking, and problem-solving skills to ensure smooth office and site operations. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative setting.

• Act as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force & ADP).
• Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly.
• Review and process vacation and sick time requests per CBA and local ordinances.
• Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team.
• Assist HR with scheduling employee visits, intake complaints, and coordinate with HR Manager on complex issues.

• Provide administrative support including answering and routing calls, scheduling meetings, and coordinating conference room requests.
• Manage office vendor inspections/repairs and order office/field supplies as authorized.
• Perform other duties as assigned or requested, including cleaning and upkeep of office space.

• Set up and maintain client and vendor files (invoices, payments, contracts).
• Draft and execute service contracts, purchase orders, and assist with A/P support.
• Track Certificates of Insurance (COI) and maintain preventative maintenance schedules.

• Coordinate new hire orientation and training with Recruiter and Office Operations team.

• Represent the company professionally and courteously at all times.
• Provide excellent service to internal teams and external partners.

• Perform special projects and additional tasks as assigned.

Education: High school diploma required; bachelor’s degree preferred.

Experience: Minimum 2+ years in an administrative role within a corporate or professional setting; property management or commercial real estate experience a plus.

Technical

Skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Language: Bilingual in English and Spanish strongly preferred.

Core Competencies:

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to multi-task and prioritize in a fast-paced environment.
• Problem-solving and analytical skills; self-starter mindset.