Part Time Admin

Overview

Administrative Support - Private Family Office (Irvine, CA)

Part-Time
* Onsite * $25/hr
* Stability + Structure

A private family office in Irvine is looking for an Administrative Support professional to help keep daily operations organized, calm, and running smoothly. This role supports a small group of high-level individuals who value maturity, reliability, discretion, and thoughtful communication. If you thrive in a steady environment with predictable routines and clear expectations, this is the kind of opportunity that becomes a long-term home.

• You're the organized hub that keeps a high‑trust household and office aligned
• Very steady, low‑chaos environment - ideal for someone who loves structure
• You'll support individuals who are kind, consistent, and appreciative of strong admin talent
• Direct exposure to executive-level scheduling, coordination, and invoice workflows
• As trust grows, responsibilities and scope will naturally expand

• Schedule: Monday-Friday, 8:30AM-3:00PM (25-30 hrs/week)
• Start Date: ASAP
• Location: Fully onsite in Irvine
• Compensation: $25/hr

• Strong administrative or executive support background
• Hour-by-hour calendar precision and exceptional organization
• Calm, steady communicator who thinks ahead
• Tech-comfortable (Mac preferred)
• Able to support multiple individuals in real time
• Highly trustworthy, discreet, and detail‑oriented
• Bonus: Notary experience

Scheduling + Coordination

• Maintain detailed daily/weekly schedules for the CEO and support team
• Coordinate personal appointments, wellness visits, training sessions, and household needs
• Create and update weekly schedules for the driver/caregiver
• Send real-time updates to keep everyone aligned

Communication + Support

• Provide light phone support with minimal call volume
• Share daily updates with a small, tight‑knit team
• Keep the office informed of schedule changes
• Maintain confidential information, including a master password list

Invoice Processing

• Route invoices through a strict approval chain
• Send daily status updates to leadership
• Ensure final invoices are submitted accurately
• Assist with utilities and household-related expenses

General Office Support

• Light Mac assistance
• Help maintain an organized, steady, low‑disruption office environment
• Step into additional responsibilities as the role grows

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles  Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.