Executive Assistant

Kelly Services, the leader in Manufacturing Career Placement, is proud to announce we are now partnering with Biosense Webster located in Irvine, CA. Johnson & Johnson is rapidly expanding and is immediately hiring a qualified Executive Assistant.

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* Position Summary:

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* This Executive Assistant position includes function specific duties such as working on advanced department projects and events, coordination and planning of event logistics, compiling and analyzing data; creating reports, providing information regarding function specific policies & procedures for applied use by management. The position requires initiative and the use of good judgment and discretion, independent assessment, and resolution of complex situations/problems.

You will be a critical, highly valued member of the team.

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* Job Title:

** Executive Assistant

** Pay Rate:**  $45 Hourly (depending on skills assessment test)

** 1st

Shift: *
* ** Benefits:
** Medical, Dental, Vision, 401K, Vacation, Sick Time, and Holiday Pay

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* Location:

** Irvine, CA

** Job Responsibilities/ Requirements:*
* + This Executive Assistant position includes provides function specific duties such as working on advanced department projects and events, coordination and planning of event logistics, compiling and analyzing data; creating reports, providing information regarding function specific policies procedures for applied use by management.

+ The position requires initiative and the use of good judgment and discretion, independent assessment, and resolution of complex situations/problems.

+  You will be a critical, highly valued member of the team.

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* Key Responsibilities:

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* + Manage calendar, expenses, and daily activities.

+ Prepares agendas and materials for executive and programs meetings.

+ Coordinates and assists in developing associated business reports and prepares presentations.

+ Coordinates functional needs in project coordination Independently organize large internal onsite/offsite department or cross functional meetings and events.

+ Communicate with internal/external partners at all levels of the organization.

+ Gathers and analyzes data as requested by management.

+ Creates and submits reports as well.

+ Provides analysis and recommendations to management.

+ Summarizes, compiles and prepares publication of project results for management.

+ Handles department work process with minimal or no management initiation or review.

+ Aiding team leaders in tracking project status and following up with task owners.

+ Providing status updates of schedule and critical path during team meetings and creating outputs to be used in meetings with management.

+ Handles confidential, matters requiring discretion and judgment.

+ Oversee department employees hiring, training and on boarding.

+ Support the project team in the creation and reconciliation of purchase order requisitions.

+ Coordinate logistics and payment for physician engagements and project studies.

+ Coordinate requests for HCP non-HCP engagement, travel, and research contracts.

** Qualifications*
* + A minimum of an Associate degree is required.

+ A minimum of 4 years of administrative experience is required.

+ A minimum of 2 years of executive-level administrative experience is required.

+ Exceptional interpersonal, communication, organizational, and project management skills are required.

+ Ability to work under pressure and meet deadlines is required.

+ Outlook MS Office, other software knowledge for processing invoices and payments as required such as, but not limited to Zoom, Teams, Skype, Global Connect, Workday, Our Source, eMarketplace, Ariba, Corporate Travel portal are required.

+ Strong organizational skills and attention to detail are required.

+ Excellent oral and written communication skills are required.

+ Strong leadership, interpersonal, analytical, and problem-solving skills are required.

+ Capable of interacting with senior leaders, senior-level business partners, and staff from regions throughout the world are required

+ Exercise sound judgment and discretion, independently assess and resolve complex situations and shift priorities as the need arises is required.

+  Demonstrate flexibility while maintaining a sense of urgency is required.

+ Models positive, proactive, can-do attitude and Credo Values are required.

+ Challenges the status quo, looks for/adopts best practices, embraces change.

+ Demonstrates efficiency and comfort in a fast-paced environment is required.

+ Position may require coordination of and attendance at events outside normal business hours.

Actively interviewing and hiring immediately.

Please submit an up-to-date resume for immediate consideration.

Thank You

Kelly Services

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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term…