Sales Assistant​/Office Admin

At Kistler
, we’re revolutionizing industries with our cutting‑edge dynamic measurement technology, helping customers optimize products and processes. From automobile development to smart factories, our Swiss‑designed sensor solutions are driving the future of electrified drive technology, industrial automation, and emission reduction.

Purpose of the Position

The Sales Assistant & Office Admin will assist and support the Sales Operations team by providing administrative, clerical and customer support. Follows up with customers, completes orders and processes sales leads. This position is a full‑time, on‑site, non‑exempt (hourly) role located in Irvine, California.

Main Tasks

• Prepare project level quotations and follow up as required
• Follow up and direct sales leads to appropriate member of sales team
• Enter leads from trade shows into customer database
• Organize, maintain, update and track sales demonstration equipment assets
• Organize sales meetings, special events, conferences and seminars for the Irvine, CA office
• Arrange meetings and conference rooms for visitors
• Oversee the Central Dispatch inbox, including Cart to Quote and Web Requests.
• Handle all other incoming emails to KIC Central Dispatch, ensuring timely and accurate responses.
• Administer the sales.us inbox by creating and managing support tickets.
• Process requests for quotes (RFQs), purchase orders (POs), and technical inquiries.
• Fulfill and track demo equipment orders.
• Process my Kistler registrations and create accounts.
• Support outside sales with managing key customer accounts.
• Create quotes and assist with follow‑up on customer orders
• Provide support for urgent orders and customer inquiries
• Answer customer phone calls and address issues in a professional and timely manner
• Assist in training new outside sales team members on C4C and SAP systems
• Perform other duties as assigned

Requirements Profile

• Bachelor’s degree or associate Preferred
• Minimum of 3 years of experience in office admin, customer service, or sales related field
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Experience with SAP, C4C, or CRM systems strongly preferred.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Strong attention to detail and commitment to providing exceptional customer service
• Experience in data entry, customer service, generation of sales reports and administrative writing
• Must be able to physically handle parts and packages; lift 25 lbs

Why Kistler?

At Kistler, we value your expertise and offer opportunities for professional growth in a global environment. Our competitive benefits package includes:

• Medical, dental, vision, life, and disability coverage
• 401(k) plan with a 4% company match
• Generous personal and vacation time

Join a team that’s shaping the future of measurement technology. We look forward to meeting you!

Kistler Instrument Corporation is an Equal Opportunity Employer.

Pay Scale: $31.50-$36.00 hourly

Resume *

Max. 1 files and max. 10 MB total (Formats: pdf)