Assistant Clerk Authority

Overview

The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy for the position of Assistant Clerk of the Authority in the Clerk Division of the Business Services Department. This recruitment will be used to fill the current vacancies and establish an eligibility list for future considerations.

Base Salary Adjustments
2.50% effective June 26, 2026

This is a full supervisory-level class. Incumbents are responsible for planning, organizing, supervising, evaluating, and participating in the work of staff tasked with providing administrative support to the daily operations of the Clerk of the Authority’s office and of the Authority’s Board of Directors. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. The Clerk of the Authority has overall responsibility for the fulfillment of the mandated activities of the clerk function as well as administrative management responsibility for the Clerk’s office including personnel and budget administration.

The position reports to the Clerk of the Authority and may supervise technical and/or administrative staff.

To view the full classification specification including the essential functions, knowledge, and skills, please use the link provided below.

Assistant Clerk of the Authority

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• Equivalent to a bachelor’s degree with major coursework in public administration, business administration, political science, or related field.

• Three (3) years of increasingly responsible administrative support experience in a public sector agency which included responsibility for the management and disposition of public records.

• Possession of a valid California Class C Driver License is required at time of appointment.

This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent s Driver License record and status.

• Strong knowledge and practical application of the Ralph M. Brown Act, including agenda preparation, posting requirements, closed session provisions, serial communications, and teleconference requirements.
• Extensive experience supporting a governing board or commission in a complex public agency environment, including preparation of agendas, minutes, resolutions, staff reports, and official actions.
• Working knowledge of the Political Reform Act and FPPC requirements, including Forms 700, 802, and 801, and the implementation and administration of conflict-of-interest codes.
• Knowledge of public agency records management principles and practices, including records retention schedules, records destruction processes, electronic and email records management, and litigation holds.
• Experience responding to Public Records Act (PRA) requests, including coordination with legal counsel and internal departments, review of confidential and protected information (including HIPAA-related records), redaction, and application of statutory exemptions.
• Experience supervising, training, and evaluating clerical or administrative staff, including workload planning, workflow coordination, and performance management.
• Demonstrated ability to serve in a relief or acting capacity for the Clerk of the Authority, exercising sound judgment, discretion, and adherence to established policies and legal requirements.
• Proven ability to establish and maintain effective working relationships with Board members, executive leadership, legal counsel, department staff, member agencies, and external stakeholders.

Physical Requirements and operational expectations are described in the job posting and include mobility to work in a standard office setting, use standard office equipment, operate a motor…