Development Administrative Assistant

Overview

Free Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility.

Free Wheelchair Mission is seeking a Development Administrative Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world.

Job Summary: Performs diverse and advanced duties in an administrative support role for the Development Team. She/He will use discretion and exercise complete confidentiality, judgement, and tact in daily work and with the preparation of correspondence, agendas, reports, and strategic scheduling. Displays a practical knowledge of the policies and procedures of Free Wheelchair Mission. Exhibits professionalism with donors, staff, visitors, and stakeholders via phone and written correspondence, and other interactions.

Assists Development Team in the administrative functions relating to fundraising.

• Work in collaboration with the Development Administrative Team to provide administrative support to the Development Team, including scheduling and organizing external and internal meetings, task and project management support, preparing donor mailings upon request and for campaign/event specific needs, operational and administrative functions relating to fundraising and grant submission, providing support for email correspondence and calendar management.
• Provide administrative and operational support to fundraising professionals across diverse portfolios, collaborating closely to manage internal requests, coordinate tasks, maintain files and documentation, and support donor stewardship activities in order to promote efficient fundraising operations.
• Manage department correspondence including incoming and outgoing email, mail, and phone calls, answering inquiries on own initiative and determining within established guidelines if executive action is required. Handle donor acknowledgments including appropriate calls, greeting cards and other correspondence.
• Serve as Salesforce super user for the Development Team, assisting with data entry, account/contact creation, fundraising and event dashboards, and producing and preparing reports.
• Provide office management support, serving as back-up to Operations Team to answer phones, process mail and offer administrative support as needed.
• Provide backup administrative support for councils/committees and other external meetings and Free Wheelchair Mission events including scheduling, agendas, meeting preparation documents, and notes.
• Other duties and tasks assigned by direct supervisor.
• Occasional evenings and weekends.
• Share the message of Free Wheelchair Mission and our vision.

• Bachelor’s degree required.
• A minimum of two years of administrative experience, prior nonprofit experience is ideal.
• Detail-oriented with excellent organizational and administrative skills; able to plan ahead, think proactively, solve problems, and manage multiple tasks with confidence and strong follow through.
• Highly developed analytical skills and writing skills, with the ability to gather, evaluate, and synthesize information clearly and concisely.
• Strong interpersonal and customer service skills, including effective email, telephone and written communication; able to maintain a high level of discretion, confidentiality, and professionalism.
• Professional with strong work ethic; collaborative team player able to interact diplomatically with diverse team members and external stakeholders.
• Excellent computer skills; proficient in Microsoft Office Suite. Strong working knowledge of donor base management (Salesforce) a plus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds.

Depending upon qualifications and experience, $20 - $26 per hour.

Free Wheelchair Mission is an EQUAL OPPORTUNITY EMPLOYER. This position is employed “at will” by Free Wheelchair Mission.