Services Administrator II

The Employee Services Administrator II

Provides office and project support to various departments and locations across Harris. As the first point of contact for our Irvine office, this individual must be professional with a friendly personality and a positive can‑do attitude to provide excellent customer service to employees, clients, and vendors. The role requires prioritizing multiple tasks, projects, and deadlines, strong written and verbal communication skills, and a strong commitment to follow‑through.

This is a full‑time on‑site role located at our Irvine office.

• Serve as a primary point of contact for the Irvine office, ensuring timely communication with employees, vendors, and visitors
• Work cross‑functionally with all team departments based on project and business needs
• Assist with day‑to‑day administrative activities for the Irvine office, which can include managing and sorting mail, preparing documents, compiling reports, binding, printing, scanning, managing calls, shipping equipment, ordering supplies, sending sympathy gifts, responding to emails and other service requests
• Maintain desk and conference room booking platform with office updates and seat assignments
• Coordinate events for teams and offices
• Monitor and/or control building accessibility for the general public, employees, official visitors, vendors, and other personnel
• Handle building operations while serving as liaison to building management and other vendors for issues relating to office maintenance
• Plan, monitor, and assist the Sr. Manager, Safety & Business Resilience Employee Services Supervisor with organizing safety drills and maintaining the PPE supply
• Manage Irvine’s fleet vehicles, coordinating vehicle insurance, and setting up necessary maintenance
• Perform work‑related errands, as requested
• Respond to and resolve administrative inquiries and questions
• May need to travel to other office locations within the Southern California region
• May need to visit off‑site storage unit for items needed in the office
• May perform billable work as assigned by other teams
• Additional duties as required

• High school diploma or equivalent and 5+ years in office management or administration or similar work experience including customer service
• Proficient knowledge of Microsoft Office software (Word, Excel, Outlook, Teams)
• Valid CA driver’s license and satisfactory driving record requirements for using Harris vehicles
• Ability to obtain Notary Public within 1 year

• BA/BS degree from an accredited college or university
• Ability to create Excel worksheets, write reports, business correspondence, and procedure/process documents
• Knowledge of Microsoft Teams

• Eagerness to learn, and ability to work well in a relatively unstructured work environment
• Motivated self‑starter with the ability to multi‑task and thrive in a fast‑paced environment
• Good written and verbal communication skills
• Excellent time‑management skills, Strong planning and organizational skills
• Discretion in handling confidential matters with tact and diplomacy
• Exhibit behaviors consistent with strong leadership and accountability

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment
• Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form
• Lifting: Ability to lift items weighing up to 50 pounds, occasionally

Harris & Associates is a 100% employee‑owned company focused on solving today’s complex challenges in the planning, designing, and constructing of public infrastructure. We serve clients in the municipal, water, transportation, and education markets to build equitable, resilient, and sustainable communities by providing a long‑term financial framework as they plan their future. Our offices and project sites span the West Coast in California, Nevada, and Washington with a staff of over 280 employee‑owners.

Harris fosters a collaborative work environment, understanding that diverse perspectives enhance our…