Executive Administrative Assistant

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• Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice.
• Provides support for internal teams in the Administration & Secretarial area.
• Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
• Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
• Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
• Completes administrative support functions to facilitate executive’s ability to effectively lead the organization.
• Draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.
• Records data and supports organization of presentation materials and other documentation in a variety of formats.
• Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.
• Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.

• A minimum of a high school diploma is required. An associate’s degree is preferred.
• A minimum of six (6) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.
• Strong organizational skills are required.
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
• Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.
• Ability to prioritize and execute tasks with minimal direction or supervision is required.
• Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
• Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
• Proficient with eMarketplace, Concur.

Base pay range: $55,000.00 - $88,550.00

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation – 120 hours per calendar year
Sick time – 40 hours per calendar year (for employees who reside in the State of Colorado – 48 hours, Washington – 56 hours)
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time – up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member (40 hours for an extended family member per calendar year)
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

Location:

Irvine, California, United States
Job Function:
Administrative
Job Sub Function:
Administration & Secretarial

Employment Type:

Full-time
Seniority Level: Not Applicable
Posting anticipated close date: 1/16/2026
Overtime eligible:
Yes

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via  or contact AskGS to be directed to your accommodation resource.