Senior Administrative Assistant

Senior Administrative Assistant ($34.52 - $42.60) – Irvine Company

Performs a broad range of duties for an executive or executive team, such as scheduling, preparing agendas, securing information, compiling reports, managing calendars, handling calls, arranging conference calls, preparing communications, processing expense reports, and monitoring budgets.

• Provide administrative support and coordination on projects.
• Coordinate and schedule meetings, maintain calendars, and answer calls.
• Distribute and track documents, ensure proper routing/approvals, and file when finalized.
• Audit and prepare expense reports, check requests, and route for approval.
• Prepare presentations, meeting agendas, letters, and other written communications.
• Administer, organize, and maintain project files, both hard and electronic.
• Facilitate the setup of conference calls (video, telephone, or other electronic).
• Book travel as needed.
• Attend project meetings and prepare meeting minutes as needed.
• Perform other related duties as assigned.

• Bachelor’s degree preferred.
• 3‑5 years of experience in administrative support or relevant work experience.

• Organized and capable of managing tasks on multiple, concurrent projects.
• Excellent verbal and written communication skills.
• Well‑developed interpersonal skills with the ability to establish relationships with diverse personalities.
• Project a professional image and demeanor.
• Understand, apply, and comply with all company policies and procedures.
• Strong computer skills: MS Office Suite;
  Google Suite experience preferred.

Base pay range: $34.52 – $42.60 per hour. Placement within this range may vary based on relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. The company also offers competitive benefits for full‑time employees including paid time off, matching 401(k), and health benefits.

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort‑style apartment communities in coastal California’s most desirable locations:
San Diego, Orange County, West Los Angeles, and Silicon Valley. With world‑class amenities, resort‑like surroundings, and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental‑living experience.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.