Executive Assistant to CEO at Investment Firm

Executive Assistant to CEO

Location:

Irvine, CA. The role is office based 5 days a week.

$124,000 - $140,000 per year.

• Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, filtering and organizing correspondence
• Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
• Liaise with key stakeholders to assist with real estate and automotive portfolio management
• Handle confidential and sensitive information with discretion
• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Proactively manage daily calendar, identifying and mitigating potential conflicts
• Schedule internal and external meetings
• Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
• Process expense reports
• Assist with personal scheduling
  
  Ad hoc projects as needed
• Limited off‑hour availability via text

• Minimum of 7 years of experience in a related support position
• BA/BS from a college or university is a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Salesforce and Dropbox
• Strong writing and research skills
• Proactive go‑getter; no task is too big or too small

• Medical, dental, vision insurance
• 401(k)
• Paid vacation
• Free parking
• Bonus and other incentives

8:00 AM – 5:00 PM

Mid‑Senior level

Full‑time

Administrative

Investment Banking