Administrative Assistant

Job Summary

Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to multiple departments. This role is ideal for someone who is organized, proactive, and comfortable handling a variety of tasks in a fast-paced environment.

• Provide general administrative support including filing, data entry, scanning, and document preparation
• Answer and direct phone calls, emails, and other correspondence
• Schedule meetings, coordinate calendars, and assist with meeting preparation
• Prepare reports, spreadsheets, and presentations as needed
• Maintain accurate records and organized filing systems
• Assist with onboarding paperwork and internal documentation
• Order office supplies and coordinate with vendors
• Support accounting, sales, or operations teams with administrative tasks as needed

• Previous experience in an administrative or office support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and prioritize effectively
• High attention to detail and professionalism

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.