Communications and Events Coordinator

Who We Are

Founded in 1965, UC Irvine is a member of the Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

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The Communications & Events unit includes a team of three (the Communications & Events Officer and two Communications & Events Coordinators). This unit works closely with the University Librarian, the Associate University Librarian for Administrative Services, and the Libraries  Director of Development to strategically coordinate External Relations functions including marketing, communications, events, donor relations, and Libraries  publications. In addition, this unit collaborates with Libraries  Design Services unit on the development of publications, exhibits, and marketing materials.

At the heart of UC Irvine s academic community, the UCI Libraries plays a vital role in enabling our outstanding students, faculty and researchers to create new knowledge, develop lifelong learning skills, and make meaningful contributions to society. We value innovation and collaboration, and we are committed to fostering an environment that promotes diversity, equity, and inclusion. The Libraries  physical spaces consist of the Langson Library, the Science Library, the Library Gateway Study Center, and the Grunigen Medical Library.

Reporting to the Director of Communications, this position provides administrative support primarily for Communications and Development, with secondary responsibilities for administrative support for the three Assistant/Associate University Librarians. This position provides support for planning and producing internal and external library communications, events, exhibits, and other programming. Duties include creating and editing digital and print content (such as web, social media, exhibits, and other promotional materials) as well as assisting with daily office operations, maintaining mailing lists, preparing correspondence, and maintaining calendars and scheduling meetings.

For this role, we strongly encourage applicants to submit a cover letter, as it will be reviewed as a writing sample.

Required:

• Ability to assist with multiple priorities and assignments at all times as well as prioritize assignments to complete work in a timely manner.
• Demonstrated ability to work independently and follow through on assignments with minimal directions.
• Ability to establish and maintain cooperative working relationships and to interact diplomatically with the public and diverse contingencies including, among others, influential community leaders, University executives, faculty, administrative personnel, and volunteer groups.
• Skills to communicate information clearly and consistently in a pleasant and professional manner to a broad variety of audiences.
• Ability to work creatively, collaboratively, and effectively and to support inclusiveness within UC Irvine Libraries and the campus.
• Strong verbal and written communications skills and the ability to write grammatically correct correspondence and other materials.
• Computer skills necessary to complete work assignments, including experience using Microsoft Word, Excel, PowerPoint, and Outlook and other software programs.
• Professional demeanor and appearance to interact with library donors and the community.
• Skills to maintain accurate file organization and information systems.
• Excellent proofreading skills.
• Demonstrated ability to perform detailed tasks with a high degree of accuracy.
• Strong analytical and problem solving skills.
• Experience producing communication for a variety of channels/outlets (print, web, video, social media, etc.).
• Knowledge of AP Style for external writing and experience writing external copy (press releases, blogs, op-eds, newsletter stories, etc.).
• Skills to adapt to change and balance work priorities in a fast-paced environment.
• Experience producing communication for a variety of communications channels (e.g., print, web, email, and social media).
• High school diploma or equivalent experience.

Preferred:

• Experience with basic publication design and video production principles and tools.
• Experience working with Adobe Creative Cloud and/or Canva graphic design software.
• Working knowledge of webpage creation and maintenance using a content management system (CMS) and/or HTML and experience with Web Content Accessibility Guidelines (WCAG) specifications.
• Experience working in a library and knowledge of general library operations and procedures.
• Working knowledge of University of California policies and procedures.
• Experience using Kauli Financial System (KFS).

• Willingness to work occasional evenings, weekends and early mornings for…