Temporary Executive Assistant

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below). Your Role on the Team For a senior manager (i.e. direct report to a direct report to the President, Chancellor or Health System CEO), ensures administrative processes and office operations run smoothly in the executive's office.

Demonstrates good judgment in selecting methods and techniques for obtaining solutions. What It Takes to be Successful Total Compensation In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Please utilize the links listed here to learn more about our compensation practices and benefits. Pay Rate: $30.56/hr

Required:

Calendar and Scheduling Management Knowledge of Microsoft Outlook calendar to coordinate and manage the executive's schedule, including meetings, appointments, and travel arrangements. Administrative Support Prepare reports, presentations, and documents while managing files, records, and confidential information. Meeting Preparation and Follow-Up Organize agendas, take minutes, and ensure follow-ups on action items from meetings. Travel & Expense Management Plan and coordinate business travel, including flights, accommodations, and itineraries, and manage post travel expenses and reimbursements.

Project Coordination Assist with strategic projects, research, and cross-departmental collaboration to ensure smooth execution. Involves providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.

Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Bachelor's degree in related area and/or equivalent experience/training Minumum 2 years of experience in an Admin role Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan Employment Misconduct
* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment
* Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct;

have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation…