Executive & Personal Assistant

Executive & Personal Assistant to the CEO — Ultra-Exclusive Family Office (Irvine, CA)

We are seeking a highly organized, proactive, and detail-oriented Executive & Personal Assistant to support the CEO of a dynamic family office. This role requires a seasoned professional who can seamlessly manage both executive and personal responsibilities, ensuring the CEO’s business and personal affairs run smoothly. The CEO oversees an investment office with approximately 20 employees while also being a dedicated parent to four teenage children.

The ideal candidate will be adaptable, resourceful, assertive, fast‑paced, and possess a high degree of discretion.

• Act as the primary point of contact between the CEO and internal/external points of contact
• Manage an active and complex calendar, including scheduling meetings, travel, and personal and business appointments
• Coordinate executive team meetings and prepare agendas
• Oversee email management, prioritizing and responding as necessary on behalf of the CEO
• Conduct light research and compile reports, summaries, and presentations as needed
• Assist in office operations, document management, and financial tracking relating to the CEO
• Liaise with office staff, vendors, legal counsel, and financial advisors

• Manage personal appointments, household schedules, and family-related logistics
• Coordinate travel arrangements for the CEO and family (domestic & international) and manage schedule for private jet travel
• Handle personal errands, event planning, and household vendor management
• Oversee children’s school and extracurricular schedules, liaising with caregivers as needed
• Ensure seamless coordination between business and personal commitments

• Education:
  
  Bachelor’s degree preferred but not required
• Exceptional organizational and multitasking abilities
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools
• Ability to maintain confidentiality and handle sensitive information with discretion
• Problem‑solving mindset with a proactive approach
• High level of professionalism, adaptability, and emotional intelligence

• Competitive salary (based on experience)
• Health, dental, and vision benefits
• 401(k) with company match
• Paid time off
• Some flexibility with work arrangements
• Performance‑based bonus potential

This role offers a unique opportunity to work closely with a high‑profile executive in a dynamic and fast‑paced environment. If you are a highly organized professional with a passion for efficiency and problem‑solving, we invite you to apply.

Seniority level:
Mid‑Senior level

Employment type:

Full‑time
Job function:
Administrative (Industries: Retail)